Administrative Officer 1

NOTE: THIS IS A REPOSTING OF N-2024-10957 WHICH WAS PREVIOUSLY OPEN FROM OCTOBER 29, 2024 TO NOVEMBER 2, 2024. PREVIOUS APPLICANTS DO NOT NEED TO REAPPLY.

As an Administrative Officer I, you will be tasked with assisting in the development of and coordination of complex contracts involving extensive research, multiple and diverse interests, and vendor proposals based on the best value criteria. In this role, you will also review procurement documents and actions for adherence to rules, policies, and procedures. You will work with department experts to administer procurement activities for routine goods and services, develop and implement procurement strategies, and manage purchase orders.

Excellent interpersonal skills are vital to collaborate within the procurement unit, as well as to provide guidance to department staff regarding purchasing rules, regulations, and procedures. This role requires effective research skills to identify cost saving opportunities and meet budgetary requirements. In addition, this work will require you to apply your critical thinking skills to identify and resolve problems.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: This position is not eligible for telework.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and a bachelor's degree; or
• An equivalent combination of experience and training

Additional Requirements:

• You must possess experience using Microsoft computer applications such as Word, Excel, and Outlook or the ability to learn relevant software applications (examples: SharePoint, OnBase, PeopleSoft, etc.) to perform job duties
• You must possess the ability to effectively communicate orally and in writing.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience using PeopleSoft
• Experience in purchasing work involving contact with vendors in the procurement of a variety of supplies, materials, equipment, or services.
• Able to work independently to complete assignments and handle a high volume of work in an efficient manner.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

• Your application must include a resume.
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.