Scientific Program Analyst NIH

Cape Fox Facilities Services is seeking a Scientific Program Analyst to join our team in Bethesda, MD in support of the NIH.

Essential Functions and Responsibilities

Researches and evaluates the operation of the organization's scientific programs.

• Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
• Work with staff on the concept development, planning, execution and support of all project-related activities.

Compiles data and creates and prepares graphs, slides and presentations.

• Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by
• assimilating and mastering the scientific data and programmatic context for use at presentations and meetings.

Performs logistical planning of various scientific meetings, lectures, workshops.

• Develop a template for reporting meeting minutes to Program staff.
• Identify, assess, draft, edit, revise and assemble necessary background materials.

Analyzes existing scientific programs and makes recommendations for improvement.

• Develop a plan to improve the outreach, education, and interaction strategies of the Branch.

Other

• Preview recombinant nucleic acid and biological pathogen registrations to ensure
• administrative and technical completeness and compliance with the NIH Guidelines for Research Involving Recombinant and Synthetic Nucleic Acids (NIH Guidelines) and other NIH or federal policies.
• Coordinate the Institutional Biosafety Committee (IBC) review process with principal investigators and other points of contact.
• Prepare and coordinate IBC materials for ease of committee review.
• Coordinate administrative items related to IBC business including agendas and
• informational announcements to IBC members.
• Serve as a resource to faculty and research staff from NIH's 27 Institutes and Centers with technical questions and/or training on the submission process and software applications for biological material registration.
• Interface with individuals with varying degrees of experience on the topic of biosafety, including occupational health and safety staff, IBC members, veterinarians, contract personnel, Institutional Review Board members and Clinical Trial managers.
• Coordinate and/or perform laboratory visits to selected areas to review compliance issues, discuss policy, provide technical or training assistance, or disseminate critical program information.
• Coordinate and plan leaderships office meeting and conference attendance; make all necessary travel arrangements; maintain continuous communication with staff while on travel to triage and resolve any problems; process travel vouchers.
• Produce a wide range of documents; address a variety of office needs which may include word processing, information management, report preparation, publications, information gathering, communications, etc.
• Gather material for use in reports, presentations and speeches of leadership; maintain a file of visual aids for use in presentations; make all arrangements for the presentations.
• Receive all incoming unclassified mail to the Directors Office; maintain a log of all official mail; prepare responses to a wide variety of correspondence.
• Determine if correspondence should be brought to the attention of the Director, referred to appropriate personnel, or handled independently.
• Review all outgoing correspondence for neatness, accuracy, adherence to established format, and adherence to leaderships policies; draft correspondence, such as routine official correspondence, social and personal acknowledgements, congratulatory letters, acceptance letters, and routine office reports.
• Note and follow up on commitments made at the meetings and conferences.
• Coordinate meetings, deadlines, presentations and domestic and foreign travel arrangements, coordinate flights, accommodations and other itinerary specific.
• Coordinate various office reports, create spreadsheets and charts, maintain databases and handling of sensitive and confidential documents; ensure the proper filing accountability, storage and retrieval of files.
• Research information requested and provide additional material as required, maintain status of projects, and follow upon actions through contact with office staff.
• Prepare and format information for internal and external distribution, including writing letters and memos, compiling data for reports, creating computerized presentations, writing reports, transcribing dictation, qualitative data coding, editing, proofreading and other information preparation duties.
• Review applications for biological material export compliance and make determinations on exemption status or export licensure.