Construction Phase Services Administrator - Arlington, VA

***NO RECRUITERS/STAFFING FIRMS***

*** NO REMOTE CANDIDATES ***

*** Must be authorized to work in the United States without need for current or future visa sponsorship/visa transfer ***

Reports to: Director of Project Management & Administration

About GHT

With over 60 years of successful MEP design experience, GHT is one of the largest MEP engineering consulting firms in the DC Metro area, and we are growing. Our LEED Gold certified office is close to the Ballston Metro in the heart of Arlington, Virginia. In addition, we've recently opened a new office in Charlotte, NC. We provide an exceptional career experience through compensation, benefits, flexibility, and career opportunities:

• Hybrid work environment after initial onboarding period;
• Generous subsidies for national medical plan options with Cigna + subsidized dental and vision plans + extra insurance options;
• Paid Time Off (PTO), plus core and flexible holidays (Ask us about our holiday break!)
• 401(k) plan with company contributions;
• Opportunities to earn performance-based bonuses throughout the year;
• On-site leadership offering training and mentoring opportunities;
• True career progression in your area of specialty with a chance to train, develop, and mentor others;
• Personal and professional recognition; and
• Company-sponsored events, meals and refreshments in our renovated office.

If you would like to be part of an industry-leading MEP engineering consulting firm and develop your marketing skills, complete an application and submit a cover letter and resume in confidence.

General Purpose

Provide accurate, detailed, timelyconstruction phase services administrative support to internal and external clients as a member of the corporate marketing/administrative team in a fast-paced environment.

Tasks and Responsibilities

1. Process all incoming and outgoing RFIs and Submittals to ensure fulfillment of client and contractual responsibilities, including follow-up on RFIs and Submittals to ensure that are being processed in a timely manner.
2. Track client requirements for RFIs and Submittals.
3. Escalate critical path items, discrepancies, and past-due items to ensure accurate and timely response.
4. Provide training in responding to RFIs and Submittals to GHT staff.
5. Run status reports for RFIs and Submittals.
6. Provide administrative and phone support, as needed.

Education and Experience

1. High school diploma, GED, or international equivalent + 2 years of directly related experience (GHT will accept equivalent combinations of education and experience).
2. Working knowledge of RFI and Submittal process
3. Workingknowledge of a variety administrative and clerical procedures.
4. Solid working knowledge of Windows-based devices and software applications (Microsoft Word, Outlook, Excel). Preferred: Experience with construction and document management software (Newforma, ProCore, etc.)
5. Knowledge of client service principles and practices.
6. Accurately type 40 wpm.
7. Work relatively independently with only occasional need for supervision.
8. Manage a multi-line phone system using Teams.
9. Communicate accurately, efficiently, and professionally in writing and verbally to internal and external clients.
10. Handle routine conflicts professionally, getting assistance as needed from management.
11. Take initiative to address potential issues and provide solutions.
12. Effectively organize and prioritize work; plan work to accomplish key items on time.
13. Prioritize work and information flow while seeking out missing information and attempting to resolve discrepancies and contradictory information.

Essential Functions (must be able to perform with or without reasonable accommodations)

• See, hear and speak effectively, including distinguish colors and shapes.
• Use hands and dexterity to handle and move objects (typically less than 10 pounds).

Other Requirements/Notes:

• GHT participates in E-Verify.
• Must successfully complete pre-employment background check and drug test.

NOTE: Compensation and job title/level is determined by a variety of factors, including experience, training, discipline, and technical skills.