Position Details
Position Information
| Recruitment/Posting Title |
Administrative Coordinator |
| Job Category |
URA-AFT Administrative |
| Department |
Division of Continuing Studies |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking a Administrative Coordinator for the Division of Lifelong Learning and Innovation.
Among the key duties of the position are the following:
- Provides comprehensive executive-level administrative and operational support in a fast-paced, confidential environment.
- Performs a broad range of highly responsible administrative functions requiring sound judgment, discretion, attention to detail, and the ability to independently prioritize multiple competing assignments.
- Serves as the primary point of contact for the Vice Chancellor's Office, interacting with University leadership, faculty, staff, students, external organizations, community partners, and the general public.
- Coordinates the daily operations of the Vice Chancellor's Office.
- Manages complex schedules and communications.
- Facilitates divisional administrative processes, and supports the implementation of division-wide policies and procedures.
- Provides guidance to administrative support staff and student workers and ensures the efficient operation of the office while maintaining the highest level of confidentiality.
|
| FLSA |
Nonexempt |
| Grade |
04 |
| Salary Details |
|
| Minimum Salary |
59893.480 |
| Mid Range Salary |
73909.480 |
| Maximum Salary |
87925.480 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
|
| Position Status |
Full Time |
| Working Hours |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. |
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree and two (2) years of related experience or equivalent combination of education and experience.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Thorough knowledge of office administration practices and procedures.
- Excellent organizational, time management, and multitasking skills with the ability to prioritize competing assignments.
- Strong written, verbal and interpersonal communication skills.
- Ability to exercise sound judgement, maintain confidentiality, and handle sensitive information with discretion.
- Ability to interpret and apply University policies, procedures, and administrative guidelines.
- Ability to establish and maintain effective working relationships with faculty, staff, students, administrators and external constituents.
|
| Preferred Qualifications |
|
| Equipment Utilized |
- Proficiency in Microsoft Office Suite and the ability to learn University systems and software.
|
| Physical Demands and Work Environment |
|
| Special Conditions |
|
Posting Details
| Posting Number |
26ST1788 |
| Posting Open Date |
09/24/2026 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Cook (RU-New Brunswick) |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
59893.480-87925.480
life insurance, employee discount
Sep 24, 2026