Event and Conference Center Office Associate

Howard Community College ( HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

This part-time position directly reports to the Director of Event and Conference Center, and requires an

individual who can multi-task and whose diverse duties range from administrative

support to event planning, conference services, facilities use, scheduling and related

assistance.

* Serves as the point of contact in the absence of the Director

* Assists with contract management from first contact to completion including but not limited to identifying room availability, calculating applicable fees using approved College facility rental and service rates, providing user with an external facilities use application and all related documents, tracking, subsequent submission of the completed paperwork to Director for review and approval, etc.

* Submits all external scheduling requests

* Responds to space availability inquiries related to event planning, conference services, and facilities use

* Handles billing requests to Finance (Both first billing of deposits to Final invoicing)

* Submits "Event Details" notices to the Dept. of Public Safety, and all depts. offering services or support

* Places Work orders to various support departments for required services

* Maintains College Calendar of External Events

* Subsequent maintenance of all related files (both paper and electronic)

* Maintains information needed for departmental reporting of utilization/revenue information

* Performs other related duties as required.

Ability to communicate effectively, both verbally and in writing. Excellent attention to detail

and problem-solving skills. Excellent customer service skills serving both internal and

external contacts. Ability to prioritize and effectively handle a multitude of concurrent tasks

and duties. Ability to maintain strict confidentiality. Proficient in Word, Excel and

Outlook. Regular attendance is a requirement of this job. Performs all duties while

considering the impact of any actions on the college's sustainability initiatives in the

areas of environmental stewardship, social responsibility, and economic prosperity.

* Office Environment working 8:30 a.m. - 5:00 p.m.

* Occasional need to work in off hours (primarily on a weekend) due to external facilities use activity.

*Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).

Howard Community College ( HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.

HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.