New

Administrative Coordinator Confid

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Jul 02, 2026

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator Confid
Job Category	Staff & Executive - Human Resources
Department	School of Arts & Sciences
Overview	The School of Arts and Sciences ( SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff. Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency. Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the School of Arts and Sciences ( SAS). Among the key duties of this position are the following: Provides daily coordination and follow-through concerning employment of faculty, staff, and students in the School of Arts and Sciences. Works with the HR Associate to process academic appointments for the school. Coordinates and performs various functions relating to faculty, staff, and student human resources/personnel matters. Initiates, researches and responds to individual inquiries and large-scale communications. Works with SAS-IT to gather personnel related data, creates and manages databases and data files that are easily queried and sorted for diverse audiences and operational and strategic needs. Provides support to the SAS Office of Human Resources by coordinating the administration of programs, projects, and/or processes and by organizing and coordinating the unit operations. Analyzes payroll/financial reports and staff/faculty forecasts and conducts regular audits or reports and records to ensure accuracy of data and HR related transactions. Completes purchases and inventory. Ensures compliance with university purchasing procedures and guidelines. Prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for unit. Provides routine and non-routine information and explanation to employees and department administrators. Schedules appointments, arranges and coordinates design and logistics for workshops and meetings, and completes other work consistent with a broad understanding of the mission, vision, role, and goals of the SAS Office of Human Resources. Conducts preparation and distribution of documents, including cost-related analysis, requested by OULR, and OGC in support of the university's labor negotiations efforts and in support of labor relations functions relation to the administration of cba's. Serves as liaison within and outside unit. Works under general supervision, within established work parameters, with few direct instructions. Carries out routine and non-routine tasks with occasional review of work outputs by the HR Associate. Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of unit administration.
FLSA	Nonexempt
Grade	04
Salary Details
Minimum Salary	62129.000
Mid Range Salary	78642.000
Maximum Salary	95154.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours	37.5
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	Administrators Confidential
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in human resources management or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of human resources. A minimum of two years of human resources related experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Commitment to excellent customer service. Ability to deal with a variety of situations with discretion and confidentiality. Strong MS Office skills including intermediate Excel and the ability to analyze data. Excellent attention to detail with a high degree of accuracy. Ability to clearly communicate information to a wide variety of audiences. Strong written and oral communication skills. Results oriented, skilled at leading and participating in teams. Ability to manage multiple and complex objectives and tasks concurrently with tight deadlines. Outstanding organizational and interpersonal skills, and function well in high pressure, confidential, and small team environments.
Preferred Qualifications	Prior human resources or administrative experience in an institution of higher education. Knowledge of Rutgers University systems, policies, and procedures.
Equipment Utilized	Uses Cornerstone, HCM, Guardian (E-Verify), SAS Systems, and departmental databases on a daily basis. Knowledge of Windows, Microsoft Office (especially Excel).
Physical Demands and Work Environment
Special Conditions	Multiple positions.

Posting Details

Posting Number	26ST1445
Posting Open Date	07/01/2026
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement