Executive Assistant Sr - HCS Admin Support

Description

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:

The Senior Executive Assistant serves as a trusted partner to senior leaders at UNC Health, providing high-level executive and operational administrative support.

This position supports one or more Associate Vice Presidents, Vice Presidents, Senior Vice Presidents, Presidents, or UNC Health System officers and plays a critical role in ensuring seamless day-to-day operations and progress on key organizational priorities.

Key Responsibilities:

Calendar Management

• Serve as the primary liaison to senior leadership, anticipating needs related to schedules, meetings, travel, and deliverables to ensure optimal use of executive time
• Strategically manage complex calendars, including prioritization, conflict resolution, buffer planning, and coordination across multiple leaders and teams
• Prepare executives for meetings by coordinating agendas, materials, presentations, and pre-read documents in advance
• Screen telephone calls, visitors, email, and mail on behalf of the executive, responding independently to routine matters and escalating issues as appropriate

Meeting Preparation and Support

• Ensure agendas, presentation materials, and supporting documents are distributed to meeting participants in advance and follow up on action items post-meeting
• Coordinate executive-level meetings, including leadership meetings, cross-functional sessions, and external engagements
• Prepare and distribute meeting minutes, summaries, and action trackers to ensure accountability and follow-through

Financial and Administrative Compliance

• Maintain organized digital and physical records in compliance with policies
• Ensure timely and accurate submission of time and PTO entries to meet payroll and reporting requirements
• Support executive and staff onboarding and offboarding
• Coordinate travel arrangements and manage associated expense reconciliation
• Manage executive expense reimbursement processes, including reconciliation submission, tracking, and follow-up in accordance with policies and timelines
• Maintains confidentiality of information.

Education Requirements:
* High School diploma or GED
Licensure/Certification Requirements:
* No licensure or certification required.
Professional Experience Requirements:
* Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.
Knowledge/Skills/and Abilities Requirements:
* Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning

Legal Employer: STATE

Entity: Shared Services

Organization Unit: HCS Admin Support

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$24.98 - $35.91 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.