Clerical Assistant 2

Join the PA State Police, Bureau of Liquor Control Enforcement as a Clerical Assistant 2 and help keep operations running smoothly. This role gives you the chance to support important administrative work that affects offices across the state. You will work with a dedicated team that values accuracy and strong communication. Step into a position where your skills make a real difference every day.

This position supports several divisions by managing financial records, inventory, communication, and general office tasks. The role helps ensure that information and materials move smoothly between headquarters and district offices. As a Clerical Assistant 2, you will perform the following duties:

• Account Management: Maintain the Bureau Main Account and handle Treasury deposits according to submitted documentation
• Inventory Oversight: Maintain inventory records, conduct annual counts, and assist with purchasing and travel processes
• Report Review: Review and approve Travel Expense Reports submitted by personnel
• Record Maintenance: File paperwork and update databases as needed
• Office Reception: Answer telephones and greet visitors in a professional manner
• Correspondence Support: Prepare and type general and confidential correspondence and scan documents for distribution

• Full-time employment, 37.5 hours per week.
• Work hours are 8:15am to 4:15pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

• One (1) year or more of experience using Microsoft Word, Excel, and Quickbooks.
• One (1) year or more of experience working with financial documents and balancing checkbooks.
• One (1) year or more of experience working with databases, spreadsheets, and logs.
• One (1) year or more of experience working in a position that requires maintaining, updating, and purging files.
• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.