POSITION DESCRIPTION
Academic Coordinator 3
The Department of Medicine - ZSFG Division of HIVID and Global Health at the University of California, San Francisco (UCSF) is seeking an Academic Coordinator to provide programmatic leadership of the Makerere University / UCSF (MU-UCSF) Research Collaboration including administrative and programmatic oversight of the International Center of Excellence in Malaria Research (ICEMR): Program of Resistance, Immunology, Surveillance and Modeling of Malaria (PRISM); the Sustainable East Africa Research in Community Health (SEARCH) program; and the Prevention of Malaria and HIV in Tororo (PROMOTE) program.
Position Duties/Responsibilities:
Academic program planning and development within the MU-UCSF Research Collaboration including evaluation of collaboration's academic program activities and functions including LSHTM and CFAR training awards and investigator twinning programs;
* Facilitate and coordinate the activities of the MU-UCSF Research Collaboration Executive Steering Committee and the SEARCH Executive Committee which includes preparation of meeting agendas, scheduling of monthly, quarterly and semi-annual meetings, posting meeting minutes, and preparing an annual progress report;
* Assessment and response to stakeholder needs for the SEARCH, PRISM and PROMOTE programs;
* Liaison representation with other agencies and institutions (e.g., FDA, NIH, CDC, World Bank, PEPFAR, drug companies [Abbott, Gilead], international collaborators [Makerere University, KEMRI, Uganda Ministry of Health, the National Drug Authority and Uganda Council of Science and Technology);
* Interface and represent the HIV/AIDS Division and MU-UCSF and SEARCH collaborations at various sponsored meetings and collaborations at UCSF, nationally and internationally.
* Development of proposals for extramural funding of programs and identification of support resources (e.g. grant renewal applications);
* Supervision and leadership of other academic appointees or staff; currently two program coordinators, 3 additional program/lab coordinator hires in progress and one post award administrator.
* Facilitate and coordinate the activities of the SEARCH Working Groups;
* Facilitate coordination and organization of student visitors engaged in the research projects of the collaboration;
* Facilitate and coordinate the activities of advisory boards including SEARCH Executive Advisory Board and the Kenya and Uganda Advisory Boards, PRISM Scientific Advisory Group, and PROMOTE External Scientific Advisory Board;
* Assist with the establishment of a bio-banking program in Uganda and at the UCSF-SFGH Infectious Disease Division.
University and Public Service duties include:
* Appointed member of UCSF International Research Advisory Council (IRAC). IRAC has been organized through the CTSI Global Health Program and now is a joint effort with Global Health Sciences to provide an open forum to faculty and staff conducting research abroad to identify and solve problems in global research at UCSF and to build and sustain a true community of global health science across the many UCSF sites and disciplines involved. IRAC as a central part of the UCSF investment in expanding its global health program;
* Member of the UCSF East Africa Interest Group (EAIG) created for the purpose of a trans-UCSF forum for researchers and faculty from different disciplines working in East Africa to explore opportunities for developing new collaborations.
Training duties include:
* Oversight of the development and implementation of general research training and study-specific training plans and materials for multiple East Africa research sites;
* Conduct Good Clinical Practice (GCP), Good Clinical Laboratory Practices (GCLP) and study specific training at clinical sites; establish schedule and methods for training and periodically perform training;
* Organize site visits to international sites to assess adherence to regulatory and compliance issues.
Research duties include:
* Overall responsibility for administrative and fiscal management of multiple federally funded large program grants which total over $30 Million;
* Oversight of the Regulatory Core operations providing operational support of over 30 research protocols;
* Organize and develop new grant applications with principal investigators at UCSF;
* Oversight of team in development of new Investigational New Drug (IND) applications for the U.S. FDA, drug company contracts, and other study drug-related activities;
* Oversight of team in finalization of new research study protocols, standard operating procedures (SOPs), Case Record Forms (CRFs), informed consents and other study tools and source document capture forms;
* Design and implement quality management and assurance plan;
* Make and implement recommendations for changes in unit-wide and study-specific operations to improve efficiency, regulatory compliance, and scientific output;
* Manage and maintain good relations with trial sites to facilitate site development and execution of clinical trials;
* Oversight of clinical trial implementation plan in all areas of clinical trial execution for multiple studies, including timelines, deliverables and milestones, and oversee progress on these milestones;
* Conduct internal monitoring and evaluation visits and work with study site in ensuring high level GCP compliance on all clinical trial activities and the integrity of study objectives;
* Review site monitoring reports provided by independent monitoring agencies and work with the study site in appropriating timely corrective measures as required;
* Stay in frequent communication with coordination staff regarding study implementation, drug importation, and programmatic or government policy changes;
* Proactively identify and analyze clinical trial management and execution issues and coordinate problem resolution.
Required Qualifications:
* PhD degree and at least four years of international research experience.
* Demonstrated ability to follow written protocols, maintain careful documentation, and perform experiments with attention to detail and reproducibility.
* Strong organizational and time-management skills.
* Excellent communication and interpersonal skills.
* The ability to work independently and as part of a team.
Preferred Qualifications:
* Experience in International Research
Please apply here. Applicants' materials must list current and/or pending qualifications upon submission.
See Table 36 Level III for the salary range for this position. A reasonable estimate for this position is $106,732-$189,672.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
UCSF is committed to welcoming and serving all people, honoring the dignity of every individual without preference or prejudice, in support of its public mission and in alignment with our PRIDE values and Principles of Community.
As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct.
* "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer.
* UC Sexual Violence and Sexual Harassment Policy
* UC Anti-Discrimination Policy
* APM - 035: Affirmative Action and Nondiscrimination in Employment
University of California - San Francisco
May 09, 2026