Project Coordinator- Integrative Health

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

For more information, go to NYU Langone Health, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Project Coordinator- Integrative Health.

In this role, the successful candidate The Project Coordinator within the Department of Integrative Health plays a pivotal role in supporting the successful execution of multiple projects and activities by providing comprehensive administrative, logistical, and operational assistance. This multifaceted role involves diverse responsibilities including time-keeping, volunteer onboarding, fellowship and education coordination, data management, general support for programs, events, and research endeavors, as well as marketing and outreach.

Job Responsibilities:

• Provides basic to moderate coordination for all deparmental projects and activities. This includes coordinating projects while working/communicating with internal and external parties to organize and coordinate various components needed to initiate, run, and complete projects. Develops project schedules, prepares, processes, and tracks project-related purchase requisitions/supply inventory, reimbursements, expense reports, and related invoice payments.
• Independently prepares and reviews documents, generating status/progress reports for ongoing and pending projects, including moderate analysis of findings. Outlines agenda, plans and prepares presentations, and composes various memos and letters. Reviews, edits, and obtains appropriate approvals. Responds to routine correspondences and refers non-routine items to the appropriate party. Follows protocols as defined by the department and instiution's policies and procedures.
• Organizes and coordinates schedules, activities, and special events. Coordinates preparation for events (checking and coordinating logistics and technical support, making food and beverage arrangements, etc.) and other related activities. May assist in special events planning.
• Gathers and collects data from various sources, presenting findings as applicable. Researches problems, issues, and concerns, responding to requests for information. Assists in developing materials and presentations for training, educational sessions, departmental seminars, and other activities.
• Manage the department's learning management system and course registration platform. This includes overseeing user accounts, course offerings, registrations, and ensuring the smooth functioning of the system to support educational initiatives and training programs.
• Assists in the onboarding and training of volunteers for the program. Reviews workflow and may recommend improvements if applicable to ensure appropriate cycle times and efficiency.
• Responsible for entering monthly staff schedules, daily maintenance of sick days, PTO, etc. in Kronos Timekeeper, and follows up on missed punches, unexcused absences, and unscheduled hours.
• Participates in special projects and performs other duties as required.

Minimum Qualifications:
To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications.
Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details..

Preferred Licenses: Registered Nurse License-NYS

Preferred Qualifications:
Project/Program management experience preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $38.72 - $61.15 Hourly. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here