Executive Leasing Assistant and Office Manager

About this Opportunity:
At Regency Centers, our people are our greatest asset, and we believe that our highly skilled and talented team makes us better. We are seeking an experienced Executive Leasing Assistant and Office Manager to join our regional office located in Solana Beach, California. The Executive Leasing Assistant and Office Manager will offer three critical job functions:

1. A range of diverse and confidential administrative tasks for the West Region President and Chief Investment Officer, and Vice President - Market Officer
2. Provide leasing support and document drafting services to the Vice President - Market Officer, Leasing Agent, and local San Diego team
3. Manage the day-to-day office functions and office overhead budget.

This role ensures smooth daily operations, organization and departmental workflow for the office. Additionally, the leasing support function involves drafting a variety of legal documents with the assistance and guidance from Regency Center's in-house legal team.

What You'll Be Doing:

• Prepare all lease documents, modifications, proposals & correspondence (e.g. drafting, formatting, preparing exhibits, assembling final drafts electronically); interpreting leases, drafting lease abstracts and checklists, calculating leasing commissions and other leasing costs; collaborating with the Legal department and Leasing Agent to ensure such documents are completed correctly and signed utilizing DocuSign software.
• Process contracts, vendor agreements, and handle accounting-related responsibilities such as expense reports, check requests, invoice processing, etc.
• Oversee officewide organization to ensure smooth daily operations and coordinate staff events.
• Manage the executive's daily activities to include maintaining calendar(s), coordinate and prioritize appointments, and meetings ensuring efficient use of their time.
• Coordinate travel arrangements including booking flights, accommodation, and ground transportation for business trips and meetings.
• Provide administrative support such as word processing, filing, copying, faxing, ordering supplies, etc.
• Serve as a liaison to Human Resources involving employee engagement and office operations.
• Work on special projects/assignments as designated during the year.

Are You Qualified?

Required:

• Associate's Degree in Business Administration, Office Management, or other related field and at least three (3) years of experience in the commercial real estate industry including leasing support and/or experience with legal documents/commercial leases
• Advanced level proficiency with Microsoft Office products including MS Word, Excel, Power Point and Outlook, as well as e-mail and Internet functionality and ability to quickly learn new systems

Preferred:

• Bachelor's Degree in Business Administration, Office Management, Paralegal Degree or Certificate, or related field

* Regency Centers will not sponsor employment-based immigration petitions or applications for this position, including but not limited to H-1B, TN visa, or permanent residency.

Personal Traits We Value:

• Strict attention to detail, organization and time management skills
• High level of professionalism and integrity; must be trustworthy and able to handle confidential and proprietary information appropriately
• Capable of precise verbal and written communication with all levels of internal and external customers, even when under time constraints
• Must have good customer and task focus coupled with interpersonal savvy
• Must have a high energy level with a positive, upbeat attitude
• Must possess excellent problem-solving and analytical skills
• Able to work at times with minimal supervision in a fast-paced, dynamic, team environment

A Little Bit About Us:

We own and operate premier shopping centers in suburban neighborhoods in the top cities and markets across the country. We live by a strong set of values, which have guided us for more than 60 years.

Our centers thrive with highly productive grocers, restaurants, service providers, and terrific retailers that connect to their communities and customers. We are also active developers of new shopping centers that feature great merchandising, placemaking, and customer engagement as part of our Fresh Look program.

We are a vertically integrated real estate company and a qualified real estate investment trust (REIT) that is self-administered, self-managed, and an S&P 500 Index member. Learn more about us at RegencyCenters.com.

Benefits:

Our compensation and benefits package is very competitive and includes the following benefits and more. For additional information visit www.regencycenters.com/careers.

Work/Life Balance

• 23+ PTO days annually
• 11 paid holidays (in addition to PTO)
• Paid leave programs (parental, compassion, bereavement, jury duty, and military)
• Health Advocacy + Employee Assistance Program (EAP)

Financial Security

• 401(k) with a generous company match plus corporate profit sharing
• Anniversary stock grant awards
• Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
• 100% company paid Life Insurance/AD&D and Disability Insurance
• Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
• Student loan repayment resources

Health and Wellness

• Medical, Dental and Vision Insurance
• Award winning and incentives-based wellbeing program through Personify Health
• Family planning, mental health, and pain management programs

Community Focused

• 52 hours per year of paid Volunteer Time Off
• Company gift matching

Growth and Development

• Tuition reimbursement
• Continued education opportunities
• LinkedIn Learning premium subscription
• Professional membership support
• Employee Resource Groups

#LI-AH1

*Regency Centers is an equal opportunity employer. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status. Applicants are encouraged to confidentially self-identify as to disability and/or protected veteran status when applying. Employment is contingent upon successful completion of background investigation. Regency Centers is a smoke-free and drug-free workplace. Pre-employment drug screening is required. No recruiters or agencies without a previously signed contract. Only candidates whose profiles closely match requirements will be contacted during this search.

*California Residents: Regency Centers carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The Solana Beach hiring salary range for the Executive Leasing Assistant and Office Manager position is between $75,000 and $100,000 annually. The base salary is just one component of the total rewards package offered to our employees, including eligibility for a 10% target bonus opportunity. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.