Benefits Specialist III (Remote)

This is a remote position.

Ad Hoc is a technology company that empowers organizations to deliver scalable, impactful digital services. Using modern, agile methods, our team creates products that meet people's needs and transform their experience of government.

Work on things that matter

Our collaborations have shaped some of the defining moments in public-sector service delivery. We've helped build products that connect Veterans to tailored services, help millions access affordable health care, and support important programs like Head Start. As we work with agencies to deliver critical services, we're also changing how the government approaches technology.

Built for a remote life

Our culture, communications, and tools are built for remote work, enabling us to bring together top talent nationwide. At Ad Hoc, remote life empowers our teams to design work environments that fit their lives and that foster flexibility and collaboration to achieve positive outcomes for our customers.

Committed to high expectations and a welcoming culture

Ad Hoc values acceptance, accountability, and humility. We aren't heroes. We learn from our mistakes and improve the process for the next time. We build small, inclusive teams to collaborate closely with our partners to solve the right problems and deliver software that works.

Our Shared Services team, which includes People Operations, Finance, IT and Security, and Contracts, provides internal services and support across Ad Hoc. Shared Services works to improve efficiency, reduce costs, and enhance the overall quality of services provided to the company's various teams and business units. By streamlining and standardizing support, Shared Services allows teams and business units to focus on their core business functions and achieve greater effectiveness internally and with the agencies they support.

Primary Responsibilities:

In this role, you will serve as a key contributor supporting benefits administration and day-to-day operations. You will partner closely with the HR team, including the Sr. HRBP, to ensure effective delivery of benefits programs and a positive employee experience. This role requires strong execution, attention to detail, and the ability to manage multiple priorities with moderate guidance.

A Benefits Specialist III supports the administration and continuous improvement of benefits programs by executing processes, resolving issues, and providing data insights. This role works collaboratively with internal stakeholders and vendors to ensure timely and accurate delivery of benefits services.

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  Administers benefits in coordination with employees, vendors, and Accounting

  
  
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  Completes monthly invoice audit and reconciliation for benefits programs

  
  
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  Assists in researching, analyzing, and evaluating new and existing benefits programs

  
  
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  Supports the development and enhancement of competitive and compliant benefits programs

  
  
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  Provides input and analysis to support vendor selection and recommendations

  
  
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  Partners with Finance to support cost and utilization analysis; collaborates with HR and Recruiting to ensure competitiveness

  
  
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  Collaborates with Communications to develop employee-facing benefits materials

  
  
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  Supports open enrollment planning, communications, and employee education

  
  
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  Coordinates leave of absence administration in partnership with our third-party leave vendor, including FMLA, ADA, and other leave programs; tracks cases, supports employee communication, and ensures timely and compliant processing in accordance with federal and state regulations

  
  
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  Maintains awareness of applicable regulations to support compliance

  
  
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  Participates in annual audits (e.g., 5500, discrimination testing, 401(k))

  
  
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  Supports vendor management, including performance monitoring and issue resolution

  
  
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  Responds to employee benefit inquiries and resolves issues in a timely, customer-focused manner

  
  
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  Maintains benefits and leave data in HRIS and vendor systems, as well as manual sheets, ensuring accuracy, proper documentation, and tracking to support compliance and reporting

  
  
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  Assists the Sr. HRBP and broader HR team with administrative and operational tasks, including documentation, reporting, and process coordination

  
  
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  Exercises discretion when handling sensitive benefits data

  
  

Basic Qualifications:

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  Bachelor's degree and 5 years of experience in benefits administration (or equivalent)

  
  
  
  
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    Relevant years of experience may be substituted

    
    
  
  
  
  
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  Experience with benefits systems

  
  
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  Experience in benefits management and administration

  
  
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  Experience supporting leave of absence programs, including FMLA and ADA administration and working with third-party leave administrators

  
  
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  General understanding of employee benefits including health & welfare plans, retirement plans, voluntary benefits, and wellness programs

  
  
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  Experience in benefits technology platforms and digital communication strategies

  
  
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  Strong analytical skills with ability to interpret data and analyze data and provide insights recommendations

  
  
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  Strong collaboration skills to effectively partner with internal teams and external vendors

  
  
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  Demonstrated project management skills to coordinate deliverables and manage timelines

  
  

To learn more about working at Ad Hoc, please visit: https://adhocteam.us/join

Benefits:

• Company-subsidized health, dental, and vision insurance
• Flexible PTO
• 401K with employer match
• Paid parental leave after one year of service
• Employee Assistance Program

Ad Hoc LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, marital status, or any other factor that the law protects from employment discrimination.

In support of various state and city equal pay transparency laws, Ad Hoc job descriptions feature the starting range we reasonably expect to pay to candidates who would join our team with little to no need for training on the responsibilities we've outlined above. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and responsibility. The range of starting pay for this role is $85,000 - $95,000. Our recruiters will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements.