Writing Center Instructional Manager (ADMIN SUPV 1)

Under general supervision of the Associate Vice Provost (AVP), and working in collaboration with the Director of Teaching (DoT), responsible for administration, coordination, management of instructional activities and records management. Manage day to day administrative issues; draft written correspondence and other documents; and independently respond to diverse inquiries and requests made to the Directors, AVP and the Writing Center (WC) and the program. Plan, revise, and implement instructor resources, courses and schedules. Advise and inform faculty and students on instructor resources, courses, and schedules. Serve as resource to personnel, search, and other WC ad hoc committees. Use the Integrated Curriculum Management System to add and change courses. Schedule courses, and review and revise copy for the Class Schedule and Registration Guide and General Catalog. Complete Desii editing. Process Summer Sessions and scheduling and coordinate events.

Provide direct supervisory oversight of assigned staff. Responsibilities include recruitment and hiring; onboarding and training; assigning and scheduling work; approval of timecards; performance management and evaluation; and delivery of ongoing coaching and constructive feedback in accordance with UC Davis policies and applicable labor agreements.

This position plans, revises, and implements instructor resources, courses, and schedules, and advises faculty and students on related matters. It serves as a resource for personnel, search, and other WC ad hoc committees. Using the Integrated Curriculum Management System, the role adds and updates courses, schedules classes, and reviews and revises copy for the Class Schedule and Registration Guide and the General Catalog.

Additional responsibilities include processing student evaluations, completing Desii editing, managing Summer Sessions, and coordinating events.

Apply By Date: April 8, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and/or equivalent experience and training.
• Experience managing day-to-day administrative functions and providing administrative and program or department management in a university/college or similar environment. Understanding of professional and disciplinary fields.
• Experience working collaboratively and productively with diverse groups of individuals at all levels within a complex organization.
• Organization skills to determine and implement workload priorities and establish work procedures.
• Interpersonal and communication skills to interact and communicate with students, faculty and staff regarding academic requirements and program criteria; and collaboratively and professionally in person, in writing and on the phone, using sensitivity and discretion in handling difficult situations.
• Analytical, critical thinking and problem-solving skills to pro-actively identify and define problem areas, to analyze complex data, develop statistics, prepare charts and graphs, and develop meaningful solutions to specific problems. Professional competency in writing, editing and proofreading.
• Accuracy and attention to detail. Decision-making skills to work with ambiguities where clear guidelines are not available.
• Computer skills working with Microsoft Access, Excel, Outlook and other PC software.

Preferred Qualifications

• Master's degree in writing studies, management, or related area.
• Experience using Banner or similar student information systems to schedule courses, generate reports, and support instructional operations; experience managing student employees.
• In-depth knowledge of university and campus policies and procedures related to Undergraduate Education, including entry-level writing, upper-division requirements, Writing Center operations, and UWP courses and curriculum.
• Experience coordinating instructional programs across multiple systems and stakeholders, including Summer Sessions planning, course evaluations, and instructional data reporting.

Key Responsibilities

• 50% - Administrative Management and Coordination
• 45% - Program Management For Instructional Activities
• 5% - Statistical Analysis and Data Record Keeping

Department Overview

The Writing Center (WC) offers 645+ general education writing courses (entry-level, firstyear, and upper division) annually with a teaching staff of approximately 72 Federation faculty members, 1 Senate faculty member, and 20+ graduate student instructors. The unit also administers the Senate-mandated Writing Placement Survey (WPS) and Entry Level Writing (ELW) Requirement, and the Upper Division Composition Exam (UDCE). The WC also offers a suite of writing support services including writing consultations (tutoring) and workshops for undergraduate, graduate students, post-docs, and faculty.

This position is part of 10 diverse operational/academic units in UE which are responsible for leadership in sustaining and improving the quality of undergraduate education and line responsibility for operation of 10 operational/campus wide academic units, namely Academic Advising Enrichment, the Center for Educational Effectiveness, First Year Seminars, Quarter at Aggie Square, Summer Sessions, UC Davis Washington Center, the Undergraduate Research Center, the University Honors Program, and The Writing Center.

POSITION INFORMATION

• Salary or Pay Range: $69,600.00 - $124,200.00/yr. (Department budgeted salary range: $69,600- $86,600/yr. Commensurate with experience.)
• Salary Frequency: Annual
• Salary Grade: 21
• UC Job Title: ADMIN SUPV 1
• UC Job Code: 007374
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday - Friday, 8:00 AM to 5:00 PM
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work occasional night or weekends to meet business needs.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks