New 
Human Resources Assistant
 Monterey-Salinas Transit District | |
retirement plan
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 United States, California, Salinas | |
 Mar 25, 2026 | |
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Human Resources Assistant
Salary: $22.62 - $31.99 (hourly, non-exempt) Posting Date: March 18, 2026 Competitive Benefits Package: CalPERS Retirement, Supplemental Insurance, 457 Retirement Plan, Flex Spending Account, Employer Contribution to Medical Benefits. Filing Deadline: April 8, 2026 JOB SUMMARY The Human Resources Assistant provides administrative and operational support to the Human Resources Department by assisting with employee records management, HRIS data entry, recruitment and onboarding activities, benefits administration, leaves of absence tracking, and required employment reporting. The position serves as a point of contact for employees, applicants, and the public, responding to inquiries and providing information consistent with Monterey-Salinas Transit policies, collective bargaining agreements, and applicable federal and state labor laws. The Human Resources Assistant supports compliance, accuracy, confidentiality, and efficient HR operations under the direction of the Human Resources Supervisor. ESSENTIAL FUNCTIONS Enters new hire information in the HRIS system. Assists with the upkeep of the human resource database. Ensures that human resource files and records are maintained in accordance with legal requirements and MST policies and procedures. Assist in preparing recruitment lists and job postings. Completes miscellaneous research, reports and memos as requested. Assists with the day-to-day paperwork and tracking of Leaves of Absences and Workers' Compensation claims. Receives and screens visitors and telephone calls. Receives and tracks employment applications. Oversees the scheduling of applicants for interviews and participates in interviews as an observer. Obtains and conveys information as needed. Assists in training new employees. Supports Department personnel as needed. Answers questions and provides assistance. Keeps management appropriately informed of area activities and of any significant problems. Attends and participates in meetings as required. Types memos and letters as requested. Performs miscellaneous clerical function and special projects as assigned. REQUIRED KNOWLEDGE, SKILLS & ABILITY Basic knowledge of human resources principles and practices, including employment, leave, and benefits administration, in compliance with applicable federal and state regulations. Working knowledge of recruitment, selection, and onboarding processes. Knowledge of standard office procedures and the use of HR-related computer systems and applications. Proficiency in office computer applications, including word processing, spreadsheets, databases, and electronic filing systems; ability to learn HRIS and related software. Strong written communication skills, including the ability to proofread, prepare correspondence, and write clearly and concisely. Effective interpersonal and customer service skills, with the ability to communicate professionally and courteously with employees, applicants, and the public. Organizational skills sufficient to establish and maintain accurate records, prioritize tasks, and meet deadlines. Ability to establish and maintain cooperative and effective working relationships with management, staff, applicants, and external contacts. Ability to maintain confidentiality and exercise discretion when handling sensitive employee records and information. Ability to communicate effectively in situations requiring tact, diplomacy, and sound judgment. Ability to present information clearly to groups of applicants and new employees during orientations or informational sessions. Ability to work accurately with attention to detail while handling multiple tasks in a fast-paced environment. MINIMUM QUALIFICATIONS & REQUIREMENTS High school graduate or equivalent; at least one year of Human Resources experience. Additional related training is preferred. FILING The minimum qualifications as stated on this job announcement represent only the basic requirements of the position. Meeting the minimum qualifications does not guarantee that a candidate will be invited to participate in other segments of the selection process. Applications may be obtained from our Administrative Office, 19 Upper Ragsdale Dr. Suite 200, Monterey; the Salinas Transit Center, 110 Salinas Street, Salinas; or by visiting MST online at http://www.mst.org. SUBMIT COMPLETED APPLICATIONS TO: Monterey-Salinas Transit, Attn. Human Resources, 19 Upper Ragsdale Dr. Suite 200, Monterey, CA 93940. Resumes will not be accepted in lieu of a completed application. ADA Candidates who qualify under protection of the Americans with Disabilities Act and require a reasonable accommodation for applicant testing and/or examination, should notify the MST Human Resources at least one week prior to being scheduled for assessment. A full job description with physical, mental and working conditions required for this position are available upon request. EQUAL OPPORTUNITY EMPLOYER / AFFIRMATIVE ACTION EMPLOYER | |