Operations Assistant Supervisor

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Student Housing is a self-funded, large and complex campus department consisting of 6 housing communities and 3 support units, with more than 300 staff employees, 300-400 student employees and an annual operating budget of $120 million. Student Housing provides housing for approximately 9,000 undergraduates, graduate students and their families in over 250 buildings and approximately 3.3 million sq. ft.

Currently, Student Housing houses 51% of UCI's enrolled students (in conjunction with American Campus Communities, UCI's 3rd party housing partner) with a goal of housing 60% as part of the campus Long Range Development Plan (LRDP). Student Housing also provides maintenance and repair services to student residents.

The Facilities Operations and Capital Projects unit works to build, maintain and operate facilities that promote and support a learning centered and resident focused organization.
Under the supervision of the Facility Manager, the incumbent is responsible for the direction and coordination of custodial and maintenance operations. Responsibilities may include weekend work during opening and closing as well as supporting special projects during peak periods of work. May also include after-hours emergency response and cleaning responsibilities.
The Operations Assistant Supervisor receives work assignments that are subject to a moderate level of control and review. Directs subordinates providing building maintenance activities to include basic plumbing and pipefitting, carpentry, painting and plastering, service of machinery, electrical maintenance and custodial. Includes call center triage and tracking of repair services. Maintains stock and controls distribution of maintenance-related supplies and equipment. Actively participates and promotes emergency preparedness and response efforts.

Required:

• Working knowledge of policies and procedures relative to custodial practices, facilities maintenance, equipment, customer service, dispatch, building maintenance, safety and emergency preparedness.
• Good interpersonal skills, including active listening, critical thinking, ability to multi-task effectively, persuasion / negotiation, mentoring, leadership / supervision, problem solving, operations analysis and quality control analysis.
• Working knowledge in supervising facility maintenance and improvements along with building maintenance work to include one or more of the following: basic plumbing and pipefitting, carpentry, painting and plastering, service of machinery, electrical maintenance and custodial.
• Communicate effectively with a broad variety of individuals in person, on the phone and in writing. Compose reports, letters, instructions and other documents with attention to clarity, tone, composition and mechanics.
• Ability to be flexible and efficiently respond to frequent changes in task focus, competing priorities, and multiple deadlines. Take initiative, set priorities and manage time to complete work orders in a timely manner.
• Functional awareness of the typical hazards of the workplace as well as the special hazards that may be encountered at UCI. Ability to follow established procedures for dealing with such potential hazards.
• Ability to monitor and project expenses, including time, labor and materials.
• Skill using word processing, spreadsheet, database, e-mail and internet applications.
• Skill to prepare, conduct and/or arrange training in relevant maintenance, custodial and safety topics.
• Follow, model and promote conduct that adheres to the University of California Principles of Community.
• Ability to develop and implement policies and procedures to meet evolving needs and a continuous improvement of services.
• Bachelor's degree in related area and / or equivalent experience / training
• Valid California Driver's License
• Minimum 3 years experience supervising maintenance operations or equivalent experience in related area and / or equivalent experience / training.

Driver's License:

• Required to hold a valid drivers license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.

Preferred:

• Bi-lingual in English/Spanish.
• Experience working in a union environment.

Special Conditions:

• Must be able to communicate in English, both verbally and in writing for instructions for record keeping.
• Must be able to pass a backgrounds check.
• Must be willing to assist in the event of a natural disaster and serve on the Disaster Prep Committee.
• Some overtime and weekend work required.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $79,200.00- $89,000.00 (Annual).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.