Accounts Payable Clerk

Join a Leader in Home Healthcare

At Rotech Healthcare Inc., we're more than a medical equipment provider-we're a trusted partner in patient care. As a national leader inventilators, oxygen therapy, sleep apnea treatment, wound care, diabetic solutions, and other home medical equipment, we empower patients to manage their health from the comfort of home.

With hundreds of locations across 45 states, our team delivershigh-quality products,exceptional service, andcompassionate supportthat helps patients live more comfortably, independently, and actively. Whether you're a clinician, technician, or healthcare administrator, your work at Rotech directly improves lives.

Explore more about our mission and services at Rotech.com.

Job Summary

We are seeking a dedicatedAccounts Payable Clerk to join our team. In this position, you are responsible

for high-volume, end-to-end AP processing, including invoice verification and entry, payment processing, workflow coordination, and vendor account maintenance using Oracle ERP. This role ensures invoices are accurately coded, properly approved, and paid on time in accordance with company policy, internal controls, and established accounts payable processes, while providing responsive support to internal and external stakeholders.

Essential Job Duties and Responsibilities

(Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.)

Invoice Processing

• Verify invoice documentation for completeness and accuracy, including matching to supporting documentation as required (Oracle).
• Code invoices to the appropriate general ledger accounts, cost centers, departments, and/or projects in accordance with policy (Oracle).
• Perform manual invoice entry and ensure invoices are routed and recorded within required timelines.
• Resolve invoice discrepancies by coordinating with vendors and internal departments; document outcomes and maintain an audit trail.
• Support accounts receivable refund processing, including validation of required approvals and supporting documentation.
• Process recurring payments such as lease payments and rent per established schedules and approvals.

Approvals & Workflow

• Monitor department email inbox for incoming invoices, requests, and inquiries; triage and respond or route appropriately.
• Coordinate invoice approval workflow, including follow-up on pending approvals to meet close and payment deadlines.
• Maintain compliance with internal controls and segregation of duties throughout the AP workflow.

Reconciliation & Maintenance

• Perform vendor statement reconciliations; research and resolve outstanding items, credits, and unapplied payments.
• Support new vendor setup and vendor master maintenance, including collecting required documentation and validating vendor details.
• Assist with month-end activities as assigned (e.g., AP aging review, accrual support, documentation for audits).

Customer Service & Collaboration

• Serve as a point of contact for vendor and internal AP inquiries; provide professional and timely communication.
• Partner with Purchasing, Receiving, and department approvers to ensure accurate and efficient invoice-to-pay processes.
• Performs other duties as assigned

Travel

• None

Employment is contingent on

• Background check (company-wide). Results will not be used automatically to disqualify individuals. Instead, the Company will conduct an individualized assessment that considers the duties of the position, the nature and timing of the offense, and any evidence of rehabilitation, in accordance with applicable laws.
• Drug screen (when applicable for the position)
• Compliance with healthcare facility credentialing process (when applicable for the position)
• Valid driver's license in state of residence with a clean driving record (when applicable for the position)

Required Education and/or Experience

• High school diploma or equivalent required; Associate degree or higher preferred.
• 5+ years of progressively responsible accounts payable experience, including high-volume invoice processing.
• Hands-on experience with Oracle ERP (AP module), including invoice entry, coding, workflow/approvals, vendor maintenance, payment processing, and troubleshooting common AP issues.
• Strong knowledge of AP controls and best practices (three-way match, exception resolution, payment terms, approvals, audit trail, segregation of duties).
• Proficiency with Microsoft Excel and Outlook (sorting/filtering; pivot tables a plus).

Skills and Competencies

• Ability to investigate and resolve invoice, payment, and vendor discrepancies independently.
• Strong attention to detail, accuracy, and ability to identify discrepancies and apply root-cause analysis.
• Solid understanding of invoice processing, payment cycles, and basic accounting principles.
• Strong written and verbal communication skills with internal teams and external vendors.
• Ability to manage competing priorities and meet deadlines in a fast-paced, deadline-driven environment.
• Professionalism and confidentiality when handling financial and personal information.
• Customer-service and continuous-improvement mindset with strong problem-solving skills.

Machines, Equipment and Technical Abilities

• Email transmission and communication
• Internet navigation and research
• Microsoft applications; Outlook, Word and Excel
• Office equipment; fax machine, copier, printer, phone and computer and/or tablet

Physical Demands

• Lift and carry office equipment at times
• Requires sitting, walking, standing, talking and listening
• Requires close vision to small print on computer and/or tablet and paperwork

Benefits

• Generous paid time off and paid holidays
• Overtime pay for non-exempt positions (as applicable)
• Commissionfor Account Executives
• Bonus and incentive opportunities
• Fixed and variable car reimbursement for Area Managers and Account Executives
• Car, mileage, and telephone reimbursement(as applicable)
• Employee discount and recognition programs

• Employee Assistance Program (EAP)

• 401(k), HSA, and FSA/Dependent Care FSA

• Medical, prescription, dental, and vision coverage

• Life insurance, disability, accidental death, identity protection, and legal services

• Meru Health mental health and Mercer SmartConnect Medicare programs

• Livongo Diabetes and High Blood Pressure programs

• Healthcare Bluebook and RX Savings Solutions programs

• Hepatitis B (HEPB) and TB vaccinations

Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.Rotech Healthcare Inc. recruits, employs, trains, promotes, transfers, separates from employment and compensates employees without regard to membership in, association with, or perception of race, color, age, gender, gender identity, religion, creed, national origin, ancestry, citizenship, marital status, veteran status, sexual orientation, physical or mental disability, pregnancy or any other personal characteristic protected by applicable federal, state and local laws governing nondiscrimination in employment in each locality where Rotech has employees.