Immigration & Mobility Specialist (NASA Region)

United. Inspired. Performance unites us, innovation inspires us, and commitment drives us to keep moving forward.

All new thinkers are welcome. We are looking for candidates who want to develop, grow, and dare to think new. Innovation is an important part of our DNA. If you appreciate an environment where you get to think new and constantly evolve, you will thrive here.

About us. Epiroc is a global productivity partner for mining & construction customers and accelerates the transformation toward a sustainable society. With ground-breaking technology, we develop and provide innovative and safe equipment, such as drill rigs, rock excavation and construction equipment and tools for surface and underground applications. We also offer world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification. Our global headquarters is based in Stockholm, Sweden and we have around 18,000 passionate employees supporting and collaborating with customers in over 150 countries around the world. Learn more at epirocgroup.com.

We succeed in our core business because we are passionate innovators with courage to change. With collaboration and mutual confidence, teams and individuals trust and support each other's abilities to offer solutions. Together, we lead the way to make mining and construction more sustainable.

Epiroc offers rewarding experiences and professional growth opportunities. Recognition for your hard work includes:

• Benefits eligibility begins the 1st of the month after start date
• Health care eligibility - including medical, dental, vision, prescription and telemedicine
• Wellness program
• Employee discounts
• Short and long-term disability insurance
• Life and AD&D insurance
• Flexible Spending Accounts (FSAs) and Health Savings Account (HSA)
• Employee Assistance Program
• 401(k) plan
• Direct deposit
• Tuition reimbursement program
• Paid Vacation
• Paid Sick Time

Join Our Team as an Immigration & Mobility Specialist (NASA Region) at Epiroc!

The Immigration & Mobility Specialist is responsible for end to end domestic and international employee mobility, including immigration case management, relocation program execution, vendor oversight, and policy governance. The role partners with HRBPs, Talent Acquisition, Payroll, Compensation/ICB, managers, and external providers (e.g., Fragomen, ARC, KPMG) to deliver a compliant, high quality employee experience across transfers, assignments (expat, local plus, STIA), and relocations within the NASA region (North America, South America).

Work Type:

Hybrid

Key Responsibilities:

Program & Policy

• Develop, maintain, and continuously improve mobility and immigration policies (domestic & international), SOPs, FAQs, and templates; manage version control and change communications.
• Partner with ICB (Compensation) on global assignee terms & conditions; contribute to global projects and provide market feedback from the NASA region.
• Coordinate (or support, as agreed with ICB) the expat salary review process and related allowance/benefit updates; ensure accuracy and timely approvals.
• Own the process for business/support travel letters (employment verification, invitation, border letters); drive opportunities for automation (document generation/workflows) with HR Ops/IT.

Vendor Strategy & Management

• Lead/participate in RFPs, vendor selection, onboarding, and performance management for relocation, immigration, tax, and related services.
• Manage day to day vendor relationships (e.g., ARC Relocation, Fragomen, KPMG), SLAs, issue resolution, and continuous improvement.
• Management of the Sixt car leasing program.

Case & Assignment Management

• Run end to end domestic and international case management: intake, eligibility, costings, approvals, package setup, vendor initiation, and employee guidance.
• Oversee immigration filings with counsel (e.g., H 1B/L 1/TN/O 1, work permits, PR pathways); ensure work authorization aligns with start dates.
• Coordinate relocation logistics (HHG, temporary housing, travel), onboarding (I 9/SSN for US inbound), and ongoing support; manage extensions, amendments, and repatriations.
• Monitor compliance (tax, immigration, labor, data privacy) and ensure accurate HRIS/Payroll updates.

Stakeholder Engagement & Reporting

• Advise managers, HRBPs, and Talent Acquisition on policy application, timelines, risks, and employee experience.

Required Qualifications:

• Experience in a multinational or matrixed organization managing mobility/immigration complexity (domestic and international scope).
• 5+ years in Global Mobility/Immigration or closely related function with demonstrated ownership of end to end cases and vendor management.
• Hands on experience with vendor RFPs, selection, contracting, and ongoing relationship management.
• Strong knowledge of expatriate assignment frameworks (expat, local plus, STIA), immigration categories, and compliance requirements.
• Proven ability to interpret and administer policy, partner with Compensation/ICB, and coordinate salary/allowance reviews for global assignees.
• Data fluency: case tracking, metrics, reconciliation with HRIS/Payroll; strong written communication and stakeholder management.

Preferred Qualifications:

• HR Operations background with demonstrated exposure to expats/global mobility and a strong learning mindset; ability to ramp quickly on complex programs.
• Prior experience coordinating support/business travel documentation and process automation (e.g., document generation workflows, ticketing).
• Familiarity with relocation/tax providers (ARC, KPMG) and immigration counsel processes (Fragomen or equivalent).

Reporting Line

• Reports to: Regional Center of Excellence, HR (Mobility/Immigration) or as designated.

Responsible for meeting the objectives of our ISO programs. When there are any questions regarding these programs they shall be directed to your supervisor/manager or the facility ISO representative. Supervisors and managers are responsible for communicating policy and objectives of ISO programs to their employees.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Employees are held accountable for all duties of the job.

Any background check conducted will be evaluated through an individualized assessment, taking into account the job's specific requirements and the candidate's circumstances.

Join us, and be part of a diverse, innovative and highly collaborative team. An inclusive workplace that allows people to thrive. Inclusion is foundational for our Epiroc culture. We want all our people to have a strong sense of belonging. As we work in diverse teams across geographies, cultures, and professional areas, inclusive behavior is something we expect from ourselves and each other. We are continually looking for ways to strengthen our inclusive culture.

A place where we all matter. Epiroc's diversity approach is holistic, and our goal is to continue attracting, developing and retaining talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives.

Employment at Epiroc is "at-will," which means that either you or the company can terminate the employment relationship at any time, with or without prior notice, and for any reason not prohibited by statute, in accordance with state and federal guidelines. All employment is continued on that basis. No supervisor, manager or executive of the company, other than the General Manager in a signed writing, has any authority to alter the foregoing. Signature of this document serves as acknowledgment of receipt and does not create a contract of employment.

Epiroc is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

United. Inspired. Performance unites us, Innovation inspires us, and commitment drives us to keep moving forward. In the 150 countries where you can find Epiroc, we encourage our employees to take ownership of their own development and careers with the support of their leaders. We are committed to giving you every opportunity to succeed in a culture of innovation, diversity, and collaboration, combined with a caring atmosphere.

Diversity and sustainability are key to growing fresh and innovative ideas and solutions for our customers. Epiroc is a leading manufacturer for the mining and infrastructure industries. Learn more at Epiroc.com.