Administrative Associate, School of Anthropology

This position serves as the primary front-facing administrative support role for the School of Anthropology (SoA). The role provides comprehensive administrative assistance to the Manager of Administration, the School Director, faculty, staff, and students by coordinating day-to-day operations and applying analytical and problem-solving skills to support departmental needs. As part of a dedicated team of university staff, this position contributes to the efficient functioning of a nationally ranked and internationally recognized department. The position reports directly to the Department's Manager of Administration.

Education Benefits: The University of Arizona Qualified Tuition Reduction (QTR) Program allows full benefits-eligible employees to take up to 9 credit hours per semester for just $25 per term. This program also extends to spouses and domestic partners, while dependent children can receive a 75% reduction in base tuition at any of the three Arizona public universities (University of Arizona, ASU, or NAU).

Flexible Work Culture: We prioritize work-life balance through the University of Arizona Flexible Work Initiative. Depending on the needs of the unit, this position may offer flexible work schedule or hybrid work schedule.

Communications:

• Overseeing Listserv management, creation, and updates
• Compiling, editing, and sending monthly newsletter, Anthro News
• Editing and updating SoA website & social media
• Updating building directories
• Attending monthly SBS MarComm meetings
• Maintaining the SoA membership and communication with professional organizations such as the American Anthropological Association (AAA)

Faculty, Student, and Staff Support:

• Putting out calls for faculty and student opportunities
• Providing support for and attending faculty meetings (setting up Zoom meetings, sending reminders, taking attendance and minutes)
• Providing support for departmental committees
• Preparing and processing donor thank you letters
• Assisting with class and dissertation defense poster creation
• Assisting the Program Coordinator, as needed
• Assisting the Manager of Admin, as needed

Reception Duties:

• Fielding walk-in traffic to SoA office
• Distributing mail
• Responding to incoming phone calls and emails
• Maintaining internal room calendars
• Scheduling departmental events for faculty and students, including MA/dissertation defenses
• Keeping the office supply closet organized and stocked

Event Coordination and Support:

Coordinating and setting up departmental events, including:

• Lecture Series (creating posters, set up/take down, sending reminders, scheduling room)
• Friends of Anthropology events
• Annual Commencement Brunch
• End of semester potlucks

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

• Experience working in higher education
• AA/AS Degree