Description
Take on a vital role within a leading health organization. Help ensure a smooth and efficient procurement processes to support the clinics. Take your expertise to the next level. You can do all this and more at UCLA Health. Under the supervision of the Faculty Practice Group P2P Assistant Manager, you will play a key role in coordinating all activities related to purchasing and payables for the clinics managed by the Faculty Practice Group and the administrative operations. You will also:
- Provide seamless support to clinics and suppliers from submitting requisitions, processing low-value orders, processing reimbursements, processing Pcard orders, managing license renewals, facilitating certifications, managing blanket agreements, uploading invoices, reconciling statements, resolving unpaid invoices, and responding to customer service inquiries
- Facilitate training and provide oversight to assigned managers and clinic staff in helping to assure orders are processed promptly, this includes but is not limited to obtaining price quotes, preparing orders, following up with vendors and clinic managers, and maintaining files while adhering to UCLA Purchasing policies and procedures
- Ensuring the correct coding of transactions and providing supporting documents as needed
- Promptly identifies, collects, researches, and analyzes issues related to the procure-to-pay process, and implements solutions
- Assist in managing shared email inboxes and customer relationship management tools and proactively manage assignment items in the purchasing tracker.
- Explore technology and AI tools to propose solutions to help streamline processes, develop databases, reporting tools and implement automation goals.
- Manage the P2P requirements for the new tracking tool to submit enhancement requests, manage access and track IT change requests.
- Represent FPG P2P team on CRM implementation tool and ERP projects.
- Assist in additional duties for the department
Salary Range: $32.67 - $49.71 Hourly
Qualifications
REQUIRED:
- Bachelor's degree in accounting, finance, business administration, information technology, computer science or a related field, and/or equivalent experience.
- Possesses 3 or more years of progressively responsible experience performing purchasing and/or payables transactions in a professional setting, or equivalent experience developing related automation solutions, data analysis, and reporting.
- Experience developing system automation tools.
- Expertise in data management and system integration.
- Strong analytical and problem-solving skills; demonstrates ability to analyze purchasing data, assess vendor performance, and recommend process improvements.
- Demonstrated ability to quickly learn new technology.
- Applies intermediate skills in financial and data analysis to reconcile accounts and resolve discrepancies.
- Demonstrates strong customer service skills and the ability to build effective working relationships. Customer focused/results-oriented/sense of urgency/team player/flexible and adaptable. Must be customer service oriented, be able to work well independently.
- Adapts to changing priorities and integrates new systems and processes effectively.
- Must have a strong work ethic and be effective at working independently with minimal supervision, and as part of a team.
- Exhibits strong organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Collaborates effectively as part of a team and independently manages assigned responsibilities.
- Communicates effectively in writing and verbally with diverse stakeholders, including vendors and clinical managers.
- Demonstrates commitment to accuracy, compliance, and continuous process improvement.
PREFERRED:
- Understands UCLA policies and compliance requirements for purchasing and accounts payable functions.
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University of California - Los Angeles Health
Dec 24, 2025