R&D Administrative Intern

JOB OBJECTIVE: Provide administrative and project support to the R&D Administrative team. This position offers hands-on experience in office administration, data management, event planning, and exploring AI tools for process efficiency. The intern will gain exposure to professional office workflows, business software, and cross-functional teamwork.

CORE DUTIES:

1. Assist the R&D Admin team in identifying and piloting AI-based solutions to improve efficiency in daily tasks (e.g., scheduling, reporting, communications).

2. Help create and update process documentation and administrative knowledge resources.

3. Perform data entry, records management, and document organization using Microsoft Office Suite, SharePoint, and other business systems.

4. Support coordination and logistics for R&D All employee team-building activities, including scheduling, communications, and event setup. Compile surveys or feedback from events/activities and prepare simple reports or dashboards.

5. Collaborate with administrators to prepare meeting materials, track project tasks, and support ongoing departmental initiatives.

6. Provide fresh ideas and assist with special projects, including testing and recommending digital tools or AI applications for admin work.

7. Demonstrates inclusion through their own words and actions and is accountable for a safe workspace. Acts with kindness, curiosity and respect for others.

8. Embracing and being open to incorporating Promega's 6 Emotional & Social Intelligence (ESI) core principles in daily work.

9. Understands and complies with ethical, legal and regulatory requirements applicable to our business.

KEY QUALIFICATIONS:

1. Currently enrolled in an undergraduate program (any discipline).

2. Strong organizational skills with attention to detail.

3. Ability to work both independently and collaboratively in a team setting.

4. Strong written and verbal communication skills.

5. Curiosity about how business operations and administrative teams support organizational success.

6. Interest in learning about AI applications in administrative work and willingness to explore new tools.

7. Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint); familiarity with SharePoint or other collaboration tools is a plus.

PREFERRED QUALIFICATIONS:

1. Prior experience in an office, administrative, or customer service setting.

2. Familiarity with collaboration software such as Teams, SharePoint, or project management tools.

PHYSICAL DEMANDS:

1. Ability to remain stationary at a computer for several hours at a time.

2. Ability to move objects up to 20 pounds and assist with meeting/event setup.

3. Ability to transport items between buildings.

At Promega, we are committed to building a diverse workforce that reflects the communities we serve and creating a culture where everyone belongs. As an Equal Opportunity Employer, we welcome and encourage applications from all backgrounds, ensuring that employment decisions are made fairly and equitably.