Finance & Operations Professional II, Social & Behavioral Sciences

The Finance & Operations Professional is a liaison between college leadership and business administration teams to ensure effective management of financial commitments, operational workflows, and data informed decision making. This position oversees the coordination, tracking, and communication of college level business processes, ensuring alignment between financial operations, project workflows, and institutional priorities.

The Finance & Operations Professional will utilize systems and analytical tools to manage business process workflows, track commitments, and provide timely reporting and insights that support financial and operational decisions. This position does not have supervisory responsibilities but collaborates closely with business administrators and staff across the college. This position reports to the Assistant Dean of Finance and Administration and collaborates closely with the Dean's Office, business administrators, financial and HR staff to ensure coordinated and efficient administrative operations.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Business Process and Workflow Oversight:

• Act as the primary point of contact for the college's business request management system (ticketing system) to ensure requests are accurately captured, assigned, and monitored through completion
• Serve as a bridge between Dean's Business Leadership Team and business administrative teams to ensure tasks, deliverables, and timelines are tracked and communicated
• Provide reporting data on business transactions to Dean's Business Leadership Team, including volume, time to completion, and accuracy
• Assist in developing and refining ticketing system, workflows, and organizational structure to improve efficiency and consistency across units

Financial Analysis:

• Submit reporting discrepancies to Leadership Team by analyzing source data to ensure accuracy and proper system setup.
• Process a high volume of budget transactions to ensure departmental accounts reflect accurate, approved spending authority.

Budget Support:

• Support financial planning processes by compiling and consolidating college-wide budget requests and generating reports used for funding and approval decisions.
• Reconcile and validate data across multiple financial and administrative systems (Financial, Budget & Planning, HR, Anaplan, Excel).
• Prepare regular summaries and status reports for leadership regarding workflow progress, financial commitments, and operational trends.
• Support financial projections and reporting to ensure leadership has timely and accurate information for decision making
• Ad-hoc data analysis and support to Dean's Business Leadership Team for strategic decision making
• Assist in the College's annual budgeting process to include: creation of new chart fields, find and deactivate unused chart fields, budget data entry (College Budget System and UA Budget System), creation of College and Department level budget reports for use by the Dean and finance leadership, and assist in reviewing budget to actuals at a college level.

Reporting:

• Create ad-hoc reports as requested by Director, Budget and Finance. Maintain Department dashboards in UA reporting system for all College departments
• Edit and maintain customized reports in in the UA reporting system and Analytics
• Ensure reports are accurate and update as needed
• System and User Access Maintenance:
• Under supervision of Director of Finance, access needed for multiple U of A systems for new or existing employees and submit access requests and monitor for approvals.
• Under supervision of Director of Finance, submit new account delegation setups as needed and maintain setup/update of chart field attributes as needed.
• Assist in maintaining and assigning provisioning for new and existing business employees.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

• Three years of progressively responsible experience in business administration, financial analysis, or process management.
• Experience in higher education or complex organizational environments.
• Experience with business process improvement or project management methodologies.
• Experience using financial or enterprise data systems to manage workflows, budgets, or reporting.