Location
Evanston, Illinois
Department: MCC Administration
Salary/Grade: NEX/12 Target hiring range for this position will be between $21.48-$28.53 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Job Summary:
- Provides broad financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.
- Supports a school/dept's financial operations
- Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.
- Provides administrative &/or clerical support.
Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications. Specific Responsibilities: Budget:
- Maintains & tracks individual budget accounts.
- Coordinates annual budget process including tasks associated with the open/close processes.
- Manages calendar, spreadsheets, templates & forms; monitors submissions.
- Completes reconciliation procedures.
- Creates summary reports.
- Coordinates &/or provides information for annual salary review process.
- Analysis, Statements & Reporting:
- Prepares account, budget, cost, expenditure &/or funds analysis.
- Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.
- Runs reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes.
- May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.
Transactions:
- Independently completes & maintains transactions in enterprise systems.
- Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
- Tracks workflow and approvals; ensures approval based on alternatives regarding practice & policy.
- Processes transfer &/or appropriation charges & may balance &/or close accounts.
- Troubleshoots problems.
- Performs vendor/account research as needed.
- Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
- Prepares & delivers bank deposits.
- Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
- Independently provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
- Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
- Coordinates entry of information into database; conducts audits for accuracy.
Grants &/or Awards:
- Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
- Completes post award accounting.
- Sets-up sub-contracts &/or start-up research accounts.
- Modifies grant budgets.
- Closes grants.
- Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
- Processes subcontract payments according to rules & regulations of granting agencies.
- Reconciles subcontract payments.
- Verifies payroll funding entries.
- Corrects charges to various accounts.
Administration:
- Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
- Independently instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
- Provides administrative support in regard to HR matters such as hiring, onboarding, benefits, compensation, etc.
- Completes other administrative &/or clerical activities such as organizing meetings; reserving AV equipment.
- Coordinates office, lab &/or building repairs & maintenance.
- Maintains inventory.
Training:
- Assists with training of new staff members
- Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.
Supervision:
- Supervises or leads temporary, part-time or work study students.
- Provides guidance to junior employees.
Miscellaneous Performs other duties as assigned. Minimum Qualifications:
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent computer skills including advanced proficiency in the use of spreadsheet, database and word processing software. Familiarity with financial reporting. Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more. Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more. Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.
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Northwestern University
$21.48 - $28.53 / hr
Dec 23, 2025