Academic Personnel Analyst

The Academic Personnel Analyst serves as the primary expert for all academic personnel operations within the Department of Urologic Surgery. This role manages and coordinates a full range of academic personnel actions in collaboration with Schools, Colleges, and Departments across UC Davis.

Key responsibilities include oversight of all academic personnel-both faculty and non-faculty-along with Voluntary Clinical series appointments, department medical staff credentialing, Staff (MSP) Physician coordination, and services for international scholars. The position conducts advanced administrative analysis across all academic personnel functions, including recruitment, appointment, advancement, leaves, conflict resolution, separation, visa/immigration processes, and employee relation matters. The analyst serves as a primary liaison to the Dean's Academic Personnel Office, Services for International Students and Scholars (SISS), and Human Resources.

The incumbent provides policy interpretation, guidance, and monitoring related to all academic personnel actions and is responsible for onboarding faculty and non-faculty academic appointees. Additional responsibilities include managing medical staff privileges, billing packets, proctoring, visa processing, Volunteer Clinical Faculty appointments, joint appointments, and Memorandums of Understanding (MOUs) for joint UCD/VA appointees. The role also provides executive-level support to the Department Chair, Vice Chair, and administrative leadership as needed.

This position analyzes existing and proposed administrative policies and procedures and serves as the department's subject-matter expert on academic personnel. It requires in-depth knowledge of the School of Medicine and UC Davis policies, Academic Personnel Manual (APM) guidelines, and compensation plan structures. The incumbent independently drafts correspondence related to faculty recruitment and hiring and offers strategic expertise to the Chair, CAO, and Operations Manager on all recruitment, search processes, and advancement actions.

Apply By Date: 12/30/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Demonstrated current experience working with at least 3 years in an academic personnel environment, including interpreting and explaining academic personnel policies, procedures, and processes to support academic actions.
• Proven proficiency with Microsoft Office and related software required to perform the responsibilities of the position.
• Current experience with academic advancement actions and new appointments, as well as providing executive and administrative support.
• Experience coordinating large volume of work, managing detailed projects with conflicting priorities and competing deadlines.
• Demonstrated experience with internal systems to effectively carry out the duties for the position.
• Thorough knowledge of and ability to apply and interpret organization and university policies and procedures which govern academic affairs.
• Ability to analyze complex management issues, develop project scope and solutions, give professional advice to leadership and make critical decisions regarding academic personnel.
• Ability to establish goals and workload priorities.
• Excellent critical and innovative thinking skills to make decisions, develop recommendations and formulate corrective actions based on understanding of policies and guidelines.
• Excellent ability to draft summaries, proposals, correspondence, and other communications, with a thorough command of English grammar and strong editing skills in grammar, spelling, and punctuation.
• Detail oriented with excellent analytical and problem-solving skills.
• Excellent interpersonal and communication skills, both verbal and written, to understand and appropriately respond to multiple and frequent inquiries, requests and instructions in a courteous, cooperative and professional manner.
• Tact, diplomacy and flexibility to effectively deal with faculty, staff, and others.

Key Responsibilities

• 75% - Academic Personnel Management
• 20% - Executive and Administrative Support
• 5% - Policy Advising and Training

Department Overview

The Department of Urologic Surgery is a multidisciplinary clinical and research department dedicated to the diagnosis, treatment, and prevention of disorders of the urinary tract and male reproductive system. The department integrates patient care, surgical innovation, research, and education, serving as a regional and national leader in the management of both common and complex urologic conditions. As part of an academic health system, the department plays a central role in training the next generation of urologists and maintains active involvement in medical student education. The department is also deeply committed to basic, translational, and clinical research, with investigators leading studies on cancer biology, novel therapeutics, surgical outcomes, health disparities, and quality improvement. Through its combined missions of patient care, education, and research, the Department of Urologic Surgery strives to advance the field, improve patient quality of life, and train future leaders in urologic health.

Department Specific Job Scope

As a seasoned experienced professional with a comprehensive understanding of UC, campus, and unit academic practices, policies, and procedures, resolves moderate to complex academic affairs/HR-related issues affecting a broad range of academic titles in imaginative and practical ways.

POSITION INFORMATION

• Salary or Pay Range: $2,954.02 - $5,360.15
• Salary Frequency: Bi-Weekly
• Salary Grade: Grade 22
• UC Job Title: ACAD HR ANL 3
• UC Job Code: 007715
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F, 8am-5pm
• Location: Ellison Ambulatory Care Center (HSP098)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Continuous 6 to 8+ Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks