Coordinator of Recruiting Operations

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Ability to work nontraditional hours to include nights, weekends, and holidays. Ability to travel. Ability to drive.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Experience with a Division I football recruiting program.

The Coordinator of Recruiting Operations will coordinate aspects of official and unofficial visits made by prospective student-athletes. Responsibilities include creating and maintaining a database of prospective student-athletes. The employee is responsible for organizing official and unofficial recruiting logistics including prospects coming to campus on a day without an event and also a prospect coming to campus on the day of an event. The individual will also be responsible for maintaining compliance for prospect visits.

Extensive knowledge of NCAA and SEC rules and regulations.

Excellent verbal and written communication skills; ability to multitask; excellent organizational skills; ability to work within deadlines; ability to complete work independently; experience in working with databases, mail and letter merges, etc.

Regularly stand; walk; use hands and reach with arms. The noise level during practice and sporting events can reach a high decibel level. Specific vision abilities include close and distance vision, and peripheral vision. Driving as needed to perform job duties.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Coordinates aspects of official and unofficial recruiting visits including: gaining approval of potential student-athletes (PSA's) visit from compliance office; determine mileage reimbursement as necessary; arrange hotel accommodations and meals for recruit and their guests; establish itineraries and set-up events; request tickets to athletic events for recruiting group as appropriate; collect payment from prospects and guests as necessary for any meals provided during visits. After visits, reconcile all monies and cash advances and turn into Business Office; complete all compliance documentation related to unofficial visits.

Organize recruiting correspondence sent to prospective student-athletes for assigned position groups: develops a year-long campaign of correspondence and motivational quotes to be sent to recruits at least twice weekly and to high school coaches once per week. In addition to routine correspondence, select recruiting information and materials to send as appropriate; composes letters; copies of digital files, DVDs and/or flash drives; coordinate and assign mailing process to student assistants.

Maintain recruiting databases using specialized recruiting software. Maintain file on all compliance documentation required by NCAA; keep running log of recruits and schools visited to ensure that NCAA limits on visits are not exceeded. Train coaches of assigned speciality area and staff on how to use recruiting software in order for them to look up information on recruits and current players, send recruiting e-mails, and logs compliance information, etc. Schedule meetings between the coaches, recruiting relations personnel and prospective student-athletes.

Other duties as assigned.