Business Specialist

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Nov 12, 2025

Position Details

Position Information

Recruitment/Posting Title	Business Specialist
Job Category	URA-AFT Administrative
Department	SAS - Chem & Chemical Biology
Overview	The School of Arts and Sciences ( SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff. Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency. Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Business Specialist for Department of Chemistry and Chemical Biology ( CCB) within the School of Arts and Sciences ( SAS). This position provides full life cycle (pre and post award) grant support to assigned Principal Investigators (PIs) in the Department of Chemistry and Chemical Biology ( CCB), including proposal development, proposal submission, account administration, reconciliation, close-out and effort reporting for assigned departmental accounts and sponsored program accounts. Among the key duties of the position are the following: Works with management and PIs to develop budgets and to prepare sponsored program proposal submissions; approves and tracks account and award expenditures. Tracks effort certification for accuracy. Manages close-outs of grant and non-grant accounts at fiscal yearend and project accounts as needed. Analyzes data and prepares monthly, quarterly and annual budgets, forecasts and reports related to assigned accounts. Assists personnel with expense reimbursement requests and processing. Monitors, projects and reconciles assigned accounts regularly. Prepares Employee Charging Instructions and resolves payroll issues. Assists with special projects as required. Monitors and approves procurement activities.
FLSA	Exempt
Grade	05
Salary Details
Minimum Salary	68278.480
Mid Range Salary	84393.980
Maximum Salary	100509.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement	This position is eligible for a hybrid work arrangement where the successful candidate may work 1-2 day(s) per week at an alternate work location.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree and two (2) or more years of experience in an academic/research or similar environment; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of grants management and generally accepted accounting principles and practices.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge and understanding of pre-award processes including sponsor requirements, proposal development and proposal submission. Excellent communication, interpersonal and organizational skills, and the ability to work effectively across all levels of personnel. Solid working knowledge of Excel.
Preferred Qualifications	Current driver's license preferred to attend meetings campus-wide and off campus. Experience with Rutgers University system applications such as RAPSS, Cornerstone, HCM and SciQuest. Advanced competency with Excel.
Equipment Utilized	Computer literacy in Windows. Ability to utilize applications such as Word, Powerpoint, e-mail, electronic calendar, internet browsers, Acrobat and data tracking tools.
Physical Demands and Work Environment	The work environment is busy with activity of students, faculty and staff. This position must manage competing priorities and deadlines while attending to regular inquiries and problem resolution in a hectic work environment as variable challenges present demands on a daily basis. Must be able to handle interruptions and quickly re-establish focus on multiple tasks at hand on a continual basis.
Special Conditions

Posting Details

Posting Number	25ST2315
Posting Open Date	11/12/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement