Job Title: Secretary/Administrative Assistant
Location: Bartow FL 33830
Duration: 12+ Months
Works hours: 8:00 AM to 5 PM (M-F)
Job Description:
- Provides clerical, administrative, and technical support to the Procurement Division. Serves as a primary point of contact for vendors, coordinates solicitation postings and updates, maintains procurement records, manages vendor registration processes, and ensures compliance with established procedures, timelines, and accessibility requirements.
Roles & Responsibilities:
- Answers the main division phone line, transferring calls to appropriate staff, other divisions, or elected officials, and responds to vendor inquiries regarding registration, solicitations, and procurement procedures.
- Serves as primary vendor contact for resolving registration challenges and providing guidance on processes.
- Registers and tracks vendor training sessions conducted online or by phone.
- Acts as division payroll lead, managing time submissions and payroll-related matters.
- Handles routine mail duties for the division and manages all FedEx and UPS deliveries for all divisions within the Administrative Building.
- Document Preparation and Record Management
- Posts solicitations, addendums, solicitation status updates, and attachments to the Procurement website in a timely manner.
- Manages solicitations on the Procurement website, ensuring timely posting, updating, and removal of outdated items.
- Reviews, approves, or rejects vendor registrations in the Oracle Supplier Portal in accordance with established procedures.
- Prepares solicitation documents to ensure ADA compliance before distribution to vendors via Constant Contact or similar software.
- Manages Constant Contact software, including sending solicitations, verifying vendor receipt and engagement, and producing performance reports.
- Updates and monitors the division's solicitation log program to ensure complete and accurate data entry.
Knowledge, Abilities and Skills:
- Knowledge of Business English, punctuation, spelling, and arithmetic.
- Using personal computers, procurement software, and office equipment relevant to the work unit.
- Managing multiple priorities in a deadline-driven environment.
- Learn and apply procurement-specific administrative and technical tasks.
Required Qualification:
- Graduate of an accredited high school or possess an acceptable equivalency diploma and have a minimum of two (2) years of secretarial, administrative, or clerical related work experience.
- Must be able to type a minimum of 40 CWPM with a maximum of 10 errors.
- Valid Driver's license required; must obtain a Florida license upon employment.
- Must maintain a clean driving record to operate an assigned county vehicle.
- A comparable amount of training and related experience may be substituted for the minimum qualifications
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22nd Century Technologies, Inc.
Pay rate: $16.40/hr. on w2
Nov 08, 2025