Office Manager

*Flexible Shift*

Rumpke is a family-owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you'll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

The Office Manager handles day-to-day office operations with a focus on efficiency and time management.

Responsibilities of Position:

• Manage work order flow from inception to closure
• Collect analytical data and provide reports to upper management
• Work in conjunction with all internal and external customers to ensure company standards are met
• Manage the processes of purchase orders, cycle counts, shipping and receiving, supplies, equipment and invoicing inside of SAP software
• Organize and schedule location meetings and events
• Communicate with IT department to ensure that divisional needs are met
• Maintain contracts and pricing with vendors and service providers to ensure that all items are invoices and paid in timely manner
• Oversee systems that maintain the organization of company documents
• Participate in regular P&L meeting to ensure that budgets are met
• Manage the process of dispatching work orders and installations to technicians
• Manage office personnel in working with third party service requests
• Manage communication processes with internal/external customers in conjunction with quoting system
• Perform other duties as assigned

Supervisory Responsibility:

• This position will manage 1-10 employees
• This position will not oversee and direct other managers

Skills & Abilities Needed for Position:

• Excellent verbal & written communication skills
• Highly organized and detail oriented with the ability to complete multiple projects
• Strong organizational and planning skills
• Excellent customer service and data entry skills
• Ability to work well under pressure, be flexible and cooperative
• Must work efficiently and effectively, both independently and as a team
• Ability to meet deadlines and complete assignments within stated time frames
• Ability to present and always maintain a professional appearance and demeanor
• Computer proficiency in Windows and Microsoft applications (Word & Excel) and SAP
• Ability to maintain a positive work atmosphere by performing and communicating in a manner that promotes strong relationships

Experience & Knowledge Needed for Position:

• 1-2 years office, clerical, or operations experience required
• 1-2 years management/leadership experience preferred
• Knowledge of waste industry is preferred

Physical Requirements in a Regular Workday:

• Frequently lifting/carrying a max of 10 lbs
• Occasionally lifting/carrying a max of 35 lbs
• Rarely lifting/carrying a max of 50 lbs
• Occasionally pushing/pulling a max of 50 lbs
• Rarely working outside in changing temperatures, wet/humid conditions
• Continuously working in areas of dust, odors, mist, gases, and other airborne matter
• Occasionally stooping/kneeling/crouching/crawling
• Rarely climbing and/or balancing
• Continuously sitting/standing
• Frequently walking

Additional Working Conditions/Aspects:

• Exposure to residential and commercial waste
• Ability to travel between offices, as required
• Ability to work flexible hours; expected to work nights and weekends as needed
• Ability to work overtime, weekends, and/or holidays
• Legally eligible to work in the United States
• Valid driver's license (if applicable)
• Must successfully complete pre-employment testing
• Must be able to read and speak the English language

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties, and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish an employment contract and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke's policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.