Controllers - Administrative Assistant

Spectraforce Technologies
United States, New Jersey, Jersey City
Oct 03, 2025
Title: Controllers - Administrative Assistant Duration: 12 Months Location: Jersey City, NJ 07302 Key Responsibilities Provide administrative support for managing directors, managers and their teams. Coordinate complex, senior-level internal/ external meetings. Handle a high volume of phones calls and emails and able to interact with business leaders in a professional and efficient manner. Respond and follow up on requests. Maintain and manage complex and detailed calendars and prioritizes meeting requests and related logistics. Coordinate travel arrangements and process expense reports. Maintain understanding of firm policies and handles issues independently. Onboard new hires to the team. Manage administrative duties for the managers and team and any ad-hoc projects. Required Skills: Excellent interpersonal and communication skills. Team player. Professionalism, integrity and positive attitude. Attention to detail and strong organizational skills. Ability to maintain high standards, prioritize and multi-task even with pressing deadlines. Ability to solve issues quickly and efficiently. Ability to handle highly sensitive, confidential information. Self-starter with ability to anticipate next steps and to problem solve. Dependability and sense of urgency to complete tasks. Comfortable working with people at all levels and working in a sometimes fast paced environment. Proficient in using MS Word, Excel, PowerPoint and Outlook.