Human Resources Coordinator

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Department: Intercollegiate Athletics

Classification: Admin Office Specialist 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: On Site Required

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 03

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

George Mason Athletics unites communities by developing champions with a mission to inspire and transform lives through the power of sports. Mason Athletics serves 500 student-athletes in 22 NCAA Division I sports. We are a proud member of the Atlantic 10 Conference with over 20 Conference Championships, NCAA Championships in Women's Soccer and Men's Indoor Track, an NCAA Final Four appearance with Men's Basketball, and over 30 individual National Champions. We are student-focused, education-centered, and committed to providing transformational experiences for our student-athletes and staff. Our five priorities are Student-Athlete Experience, Competition, Resources, Storytelling & Engagement, and Championship Culture.

About the Position:

The HR Coordinator supports human resources functions by assisting with recruitment, onboarding, professional development, maintaining employee records, and answering employee inquiries, all while ensuring confidentiality and compliance with University HR policies and regulations. Key responsibilities include coordinating employee transactions and files, managing HR-related software and documentation, and acting as a point of contact for staff with HR-related questions.

Responsibilities:

Recruitment

• Leads the full life cycle of recruiting for all new employees for competitive recruitment and direct hires;
• Acts as search committee coordinator for recruitments;
• Ensures committee members attend search committee training to comply with University policy and procedures;
• Meets with hiring manager, chair and committee members before and during recruitment period to ensure compliance with process and answer questions;
• Creates matrix and assists with composing interview questions;
• Schedules interviews and campus visits, assists with travel arrangements for candidates;
• Finalizes paperwork, obtains approval and signatures coordinating with HR, Office of President, CDE, Provost as needed for timely completion of necessary approvals and documentation;
• Completes recruitment file by collecting all interview notes, matrix, and reference checks and forward to HR for storage; and
• Directs hire paperwork - facilitates direct hire paperwork through proper channels.

Onboarding

• Develops and implements a year-long robust onboarding program for staff.

Certifications

• Creates and maintains a system to manage documentation for required staff certifications and training.

Hourly Wage / Student Wage / GPA Hiring and Onboarding

• Mason Onboard - handles processing of non student wage / student wage employees through the Mason Onboard system;
• Handles GPA hiring including offer letters and EPAFs. Completes welcome letters, communicate with new employees and GPAs, and ensure process is completed to include I9s and background checks; and
• Submits accurate and timely EPAFs.

Annual Evaluations

• Assists with facilitating annual performance evaluation process with department managers ensuring compliance with University requirements.

Organizational and Professional Development

• Collaborates with managers on individual development plans and career pathways for staff;
• Leads or serves on department committees; and
• Assists with creating, discovering and/or communicating learning and development opportunities.

Employee Rewards and Recognition

• Designs, implements, and manages programs that acknowledge and reward employees for achievements, milestones, and valuable contributions;
• Aligns programs with strategic plan, values, and goals, fostering a positive culture of appreciation; and
• Gathers employee feedback to ensure programs are meaningful and impactful.

Policy and Procedure Documentation

• Researches, develops, and updates policies that comply with labor laws, University policy, and align with department's strategic goals, ensuring fair and effective management of employees; and
• Communicates policies to stakeholders and monitor their impact.

Performs other related duties as assigned by departmental leadership

Required Qualifications:

• Bachelor's degree in related field or the equivalent combination of education and experience;
• Demonstrated human resource or administrative office experience;
• Knowledge of HR processes like recruitment, performance management, and data analytics;
• Knowledge of labor laws, strategic thinking, and technology proficiency (e.g., HRIS);
• Ability to possess strong ethical compass with qualities like confidentiality and problem-solving; and
• Ability to manage multiple priorities, projects, and administrative tasks efficiently.

Preferred Qualifications:

• Master's degree in related field;
• Society for Human Resource Management ("SHRM") certification.
• Demonstrated experience working in a fast-paced higher education and/or Division I Intercollegiate Athletics office; and
• Working knowledge of NCAA rules.

Instructions to Applicants:

For full consideration, applicants must apply for Human Resources Coordinator at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Resume for review.

Posting Open Date: October 2, 2025

For Full Consideration, Apply by: October 16, 2025

Open Until Filled: Yes