New

Business Assistant I

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Oct 01, 2025

Position Details

Position Information

Recruitment/Posting Title	Business Assistant I
Job Category	URA-AFT Administrative
Department	Mason Gross Sch Arts-Deans Ofc
Overview	Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers-New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers-New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Business Assistant I for Mason Gross School of the Arts ( MGSA). Reporting to the Business Analyst III Supervisor, this position provides support in the areas of budget, accounting, planning, and operational activities. Among the key duties of the position are the following: Tracks and reconciles MGSA budgets and expenditures, ensuring compliance with MGSA and University policies, processes, and procedures. Assists with analyzing revenues and expenditures, developing budget proposals and projections, and executing closing processes. Handles reconciling, budgeting, database management, and accounting. Processes a variety of business transactions, including, but not limited to, journal entries, project cost adjustments, corrections, and requisitions. Prepares and analyzes data and reports. Liaison for University's accounting, budgeting, and purchases areas in resolving issues and general matters. Ensures efficient and effective policy dissemination, application, and compliance. Performs professional work requiring an excellent knowledge of GAAP as well as a good understanding and application of concepts, theories, and practices of accounting; as well as specific knowledge of MGSA and University policies, procedures, processes, and systems. Handles and prioritizes multiple tasks and to interact successfully with a wide range of individuals at all levels of the University community. Carries out routine and semi-routine work within work parameters for the unit and under general supervision. Maintains professional demeanor in fast-paced, customer service-focused, confidential environment consistent with an understanding of the mission, vision, role, and goals of the Dean's Office, MGSA, and RU, and the role the tasks and responsibilities of the position play in the achievement of these goals.
FLSA	Nonexempt
Grade	04
Salary Details
Minimum Salary	59893.480
Mid Range Salary	73909.480
Maximum Salary	87925.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in accounting, finance, business administration, or related field plus two (2) years of relevant experience; or an equivalent combination of education and/or experience demonstrating knowledge and understanding of generally accepted accounting principles and practices.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent oral and written communication skills. Ability to handle and prioritize multiple tasks, and to interact successfully with a wide range of individuals at all levels of the University community. Ability to work in a team environment under general supervision, within established work parameters, with few direct instructions. Ability to maintain a professional demeanor in a fast-paced, customer-service-focused, confidential environment.
Preferred Qualifications	Previous experience in a customer service organization. Knowledge of Rutgers financial, systems and policies. Advanced knowledge of Microsoft Excel.
Equipment Utilized	MS Office Suite. RU Marketplace. HCM. Oracle. Sakai. Canvas. ROCS. Tableau.
Physical Demands and Work Environment	Fast-paced, customer-service-focused, confidential environment.
Special Conditions

Posting Details

Posting Number	25ST2059
Posting Open Date	10/01/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement