Sr. Representative, Accounts Payable (Hybrid - Norristown, PA)

Coordinate and expedite the processing of payment documents submitted to Accounts Payable by directing daily workflow for a huge accounts payable operations responsible for approximately 65,000 transactions per week valued at $65 million at the nation's largest lab and diagnostics company - Quest Diagnostics.

• Coordinate daily workflow to meet required volume quotas for payment processing, correspond with customers, and facilitate scheduled reoccurring payments
• Prepare Access templates for uploading invoices and summary bills into PeopleSoft
• Analyze vouchers in error status and determine appropriate course of action to correct them
• Analyze vouchers in match exception and work with Procurement, Materials and Suppliers for appropriate resolution
• Evaluate and communicate identified problems and resolutions to Supervisor
• Act as liaison between Accounts Payable and assigned customers to resolve Accounts Payable general ledger related questions as well as routine payment, statement, and unresolved supplier issues
• Monitor, research and reconcile items on supplier statements
• Ensure supplier accounts are current and accurately reflect liabilities
• Review and research supplier refund checks, apply general ledger coding and submit for deposit
• Process payments to suppliers via PeopleSoft Financials utilizing invoice, check requests, expense reports and other payee documentation
• Interact/Correspond effectively and courteously with various levels of management, strategic suppliers, business unit executives and various other customers
• Coordinate inter-departmental activities to ensure the adequacy of payment information for A/P processing (Procurement, Real Estate, Human Resources, Materials Management, Employer Solutions, International)
• Complete documentation and perform procedures to set up vendors for payment
• Participate in training and strategic planning sessions for process improvement, as well as other project related teams
• Assist in system testing for process enhancements and system upgrades
• Maintain Supplier Masterfile and supporting tax and banking documents

Education:

• High school diploma (Associates' Degree preferred)

Work Experience:

• Minimum of two years accounting and/or accounts payable experience

Skills:

• Demonstrated proficiency in the utilization of Excel spreadsheets, utilizing functions and pivot tables
• Knowledge of word processing and database applications
• High level of customer service skills
• Strong written and oral communication skills
• Skilled in PeopleSoft Financials application or comparable accounting system
• Perform effectively in a team environment
• Ability to multitask with keen organizational skills
• Must be tenacious towards accuracy and detail

Other:

• Exercise judgement regarding the priority of payments
• Decide on the validity of outstanding issues and determine corrective measures as deemed appropriate
• Analyze and redistribute payment documents based on accounts payable functional areas
• Resolve problems for the various internal business units and external vendor population
• Analyze payment documents to ensure all standard operating procedures are being adhered to