Facilities Site Admin

We are seeking a highly organized and proactive Facilities Site Administrator to provide comprehensive administrative and operational support to our Facilities team and senior leaders within the Operations organization. This role requires exceptional organizational skills, attention to detail, and the ability to coordinate a wide variety of tasks in a fast-paced and dynamic environment. The Site Administrator will serve as a central point of contact, ensuring seamless day-to-day operations across the site.

Location: This position is fulltime onsite M-F

• Competitive Pay: Our employees are the best part of our company. We want you to feel valued, appreciated, and included. Because of this, we make sure your hard work is recognized.
• Paid Leave (US ONLY): Enjoy time away from work with Company paid holidays and a flexible working schedule through our paid time off (PTO) policy.Yep, you read that correctly. We are a Company that values you and makes sure you take time for yourself.
• 401(k): Prepare for a secure retirement with our 401k plan, which includes an employer matching contribution.
• Comprehensive Health & Wellness Plans: We want to be here for our employees throughout all stages of life, which is why we offer a wide range of resources, information, and support during your career with us.
• Global Team: With our state-of-the-art corporate headquarters in Rock Hill, South Carolina, our global team has a presence across more than 15 countries worldwide. Experience a workplace comprised of talented individuals who are passionate about serving our customers and each other.
• Innovative Culture: Innovation is at the heart of what we do! Since our founding in 1986 by Chuck Hull, the inventor of 3D printing, we have continuously pushed the boundaries of what is possible with additive manufacturing. When you join 3D, you will have the opportunity to work with cutting edge technology in an innovative and collaborative culture!
• Talent Development: At 3D Systems, we invest in talent programs to support employees with opportunities to grow, contribute, develop, and thrive in their careers.
• Connection & Engagement Opportunities: We strive to cultivate an environment where our diverse global workforce can connect and thrive. Our Employee Resource Group program, Employee Recognition program, and 3D Gives Back program, are just a few examples of how you will be empowered to build connections, celebrate wins, and make a meaningful impact.

What We Are Looking For:

• Administrative and Operational Support
  • Provide daily administrative support to Facilities leadership and Operations senior leaders.
  • Maintain and coordinate executive calendars, schedule meetings, and arrange conference calls.
  • Prepare and edit correspondence, reports, and presentations as needed.
  • Coordinate departmental reporting and data tracking activities.
• Travel and Expense Management
  • Arrange complex domestic and international travel itineraries, including transportation, accommodations, and agendas.
  • Process and reconcile expense reports in Concur in accordance with corporate policies.
• Event and Meeting Coordination
  • Plan, coordinate, and support local site events, meetings, and employee engagement activities.
  • Manage logistics, catering, materials, and communications to ensure successful execution.
• Systems and Tools Administration
  • Support team productivity by effectively utilizing and managing various corporate systems, Concur (expenses), Teams, Confluence, and HSBC/PCARD systems.
  • Maintain and administer Sonitrol access system, including badge issuance and security access controls.
  • Oversee the Visual Management System (VMS) to ensure information is current and accurate.
• Facilities Support
  • Serve as a liaison between site employees and the Facilities team to address office maintenance needs, workspace requests, and site-related services.
  • Coordinate vendor visits, building access, and compliance with site security protocols.
• Technology and Software Proficiency
  • Demonstrate advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other collaboration tools.

• High school diploma or equivalent required; bachelor's degree in Business Administration, Office Management, or a related field strongly preferred.
• Minimum of 5+ years of administrative or site support experience in a corporate or operations environment.
• Proven ability to manage and prioritize multiple tasks and projects simultaneously while maintaining a high level of accuracy and attention to detail.
• Strong project coordination or project management experience.
• Excellent written and verbal communication skills with the ability to interact effectively across all organizational levels.
• Demonstrated ability to work effectively in a global, fast-paced, multicultural, and geographically dispersed organization.
• High degree of professionalism, discretion, and confidentiality.

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