Real Estate Project Manager & Lease Administrator

GENERAL PURPOSE

The Real Estate Project Manager, Lease Administrator & Program Manager is responsible for overseeing and executing core functions related to real estate projects, lease administration, and strategic programs. This multidisciplinary role ensures successful project delivery, proficient lease management, and implementation of business-driving initiatives through rigorous process oversight and cross-functional collaboration.

ESSENTIAL FUNCTIONS

• Project Planning & Initiation: Lead planning and initiation of real estate projects including site selection, feasibility review, budgeting, scheduling, and detailed project charters.
• Budget & Financial Management: Develop, manage, and track project budgets. Monitor expenditures, forecast costs, and conduct variance analyses for fiscal discipline.
• Invoice & Payment Processing: Track, review, and process project-related invoices; coordinate with vendors, contractors, and finance for accurate payment.
• Vendor & Contract Management: Negotiate, execute, and oversee contracts with vendors, contractors, and firm's finance department for accurate payment.
• Project Execution: Manage all phases of real estate projects-design, construction, renovations, relocations-monitoring progress and maintaining quality standards.
• Risk Management: Identify and mitigate project risks; proactively address challenges to maintain schedule and budget integrity.
• Cross-Functional Collaboration: Engage internal and external partners to ensure project objectives align with stakeholder needs.
• Documentation & Close-Out: Maintain complete project documentation; facilitate post-project reviews and lessons learned sessions.

LEASE ADMINISTRATOR

• Lease Management: Administer leases, amendments, and critical dates, ensuring data accuracy and organized retention.
• Lease Abstracting & Reporting: Review lease agreements, summarize for internal reporting and compliance, and maintain lease databases.
• Financial Tracking: Monitor rent schedules, reconciliations, and lease-related financial obligations; support invoice and expense processing.
• Compliance: Ensure all lease operations adhere to firm policies and legal/regulatory requirements.
• Tenant & Landlord Communication: Act as liaison for tenants, landlords, and internal departments to resolve lease matters and build positive relationships.
• Renewals & Options: Track renewal/expiration dates; negotiate extensions, options, and coordinate renewal documentation.
• Process Improvement: Review and enhance lease administration processes for accuracy, efficiency, and automation.

PROGRAM MANAGER

• Strategic Initiative Leadership: Design, launch, and manage initiatives to enhance real estate and facilities programs and organizational objectives.
• Program Design & Implementation: Set program goals, establish success metrics, and lead multidisciplinary teams to achieve milestones.
• Performance Metrics & Reporting: Track key performance indicators; prepare and deliver updates to senior leadership via executive-level presentations.
• Financial Planning & Analysis: Support program budgeting, track expenditures, and conduct financial analytics for sound cost management.
• Process Reengineering: Lead efforts to optimize processes, integrating industry best practices and supporting organization-wide adoption.
• Cross-Functional Collaboration: Foster enterprise collaboration; serve as central contact for strategic program operations.
• Change Management: Champion adoption of new policies, systems, and tools that drive program success across business units.
• Risk & Compliance Oversight: Identify potential risks, develop mitigations, and ensure compliance with all relevant standards and regulations.

SPECIFIC SKILLS REQUIRED

• Deep expertise in project management, lease administration, and strategic program leadership within a real estate context.
• Strong budgeting, financial tracking, and analytic skills.
• Advanced negotiation, vendor management, and contract administration abilities.
• Familiarity with regulatory compliance and process improvement frameworks.
• Exceptional communication and interpersonal skills.
• Demonstrated ability to lead cross-functional teams and drive change.
• Superior attention to detail, organizational, and documentation skills.

QUALIFICATIONS

• Bachelor's degree in Business Administration, Real Estate, Facilities Management, Engineering, or related field.
• Minimum of 7 years relevant experience in real estate project management, lease administration, and/or program management.
• Professional certification (e.g., Real Property Administrator (RPA), IFMA, BOMA or Project Management Professional (PMP)) is a plus.

At Perkins Coie, we look for self-motivated individuals dedicated to providing value and superior service and who have a high degree of integrity and enthusiasm for their work. We have created a company culture based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities. Work with one of the 100 Best Companies to Work For and receive great health insurance, tuition reimbursement, and paid sabbaticals.

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found here.

ALL CA Locations- Qualified applicants with arrest or conviction records that reside in Los Angeles, San Diego and San Francisco counties will be considered for employment in accordance with the applicable Fair Chance Ordinance and the California Fair Chance Act.

San Francisco Bay Area compensation range: $150,280 to $234,670 annually

Colorado compensation range: $117,740,183,860 to $00 annually

Illinois compensation range: $124,260 to $194,040 annually

Los Angeles compensation range: $137,120 to $214,110 annually

San Diego compensation range: $135,380 to $211,390 annually

New York compensation range: $136,620 to $213,330 annually

Washington state compensation range: $124,200 to $193,940 annually

Washington, D.C., compensation range: $134,140 to $209,460 annually

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