New

Administrative Coordinator TTU

Texas Tech University
United States, Texas, Lubbock
Sep 16, 2025
Lubbock Administrative Coordinator TTU 42299BR Innovation Hub at Research Park Position Description Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision. About the University Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world. About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories. About the Department and/or College The Hub is a place to nurture smart ideas and entrepreneurs to create a social or commercial value resulting in impact. The Hub assists in the formation of technology startup companies critically relevant to today's local and regional economy. Startups create 80%+ of net new jobs, new industries and new solutions. Major/Essential Functions Customer Service Makes coffee in the morning and prior to events or large meetings. Welcomes guests and tenants by greeting them, in person or on the telephone, answering or directing inquiries. Receives mail and distribute to the tenant mailboxes or offices daily. Receives package delivery and notify the tenants. Daily walk-through of event space, conference rooms, and bathrooms to ensure that space is clean and stocked with supplies. Provide great customer service with tenants by acknowledging birthdays and providing a special treat on holidays. Provides tours and presentations of Innovation space to new inquires and large groups for the purpose of introducing them to the Innovation Hub. Event Support Conducts tours for walk-in guests with inquiries about event space. Manages external/ event operations, including but not limited to, managing venue calendar, event booking, AV Support, parking requests, customer relations, room set-up/ breakdown. Serve as main contact for event coordination for external events. Coordinate payment and building for all external events with Assistant Director of Business & Tenant Operations. Responsible for programming logistics and communications inclusive of signage, room reservations, presentation development, directions/parking, A/V and furniture setup and facility requirements, and catering orders for external & internal programs and events. Support all Hub programs as needed. Occasional nights and weekends. Administration Check the Innovation Hub email account and responds to correspondence within a 24 hour period. Maintains office equipment and schedules maintenance as needed. Track metrics for tours, walk-ins, and internal & external events for Conversion Report. Submit Conversion Report to Program Director each month. Manages the Research Park Calendar to include all external events & conference room rentals weekly. Serves as the IT specialist for all Hub team members. Integrates new software for programs and events Knowledge, Skills, and Abilities Great work ethic, integrity, dependability, and enjoys people Independent judgment and exceptional customer service Proficient in reading Excels in Microsoft Office suite Able to learn quickly, adapt to a fast-paced environment, and take initiative Excellent verbal and written communication skills Excellent organizational skills, multitask and prioritize work Attention to detail and problem-solving skills Required Qualifications Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis. Preferred Qualifications Proven admin or assistant experience High School Graduation and 5+ years relevant experience Safety Information Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees. Does this position work in a research laboratory? No Required Attachments Cover Letter, Professional/Personal References, Resume / CV Optional Attachments Portfolio, Other Documents Supporting Qualifications Job Type Full Time Pay Basis Hourly Job Family Organizational Administration Job Sub Family Administrative Operations Annualized Pay Range $40,500 - $52,600 - $64,800 Hourly Pay Range $19.47 - $25.29 - $31.15 Minimum Hire Rate 19.21 Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan. Travel Required None Shift Day Schedule Details Monday - Friday 8AM-5PM. There may be some days that will require you to arrive early or stay late. Also an occasional weekend day when events are booked. Grant Funded? No EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.