Executive Admin Associate - TTU K-12

Lubbock

42181BR

TTU K12 School Admin

Position Description

Performs administrative and coordinative work in the Office of a Vice President or above to ensure the smooth operation and functioning of the office. Responsibilities involve the application of constructive measures and appropriate solutions to complex procedural and administrative matters. Duties may also include the coordination of office procedures and policies and high level secretarial support. May supervise office/clerical staff and possibly administrative support staff.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

• TTU K-12, a unit of the Texas Tech University Online division, is a state-approved online kindergarten through 12th-grade school that has been meeting students' needs for more than 25 years.
• Affiliated with Texas Tech University, a Carnegie tier-one research institution, TTU K-12 boasts a rigorous curriculum that allows students to work ahead, make up failed credits, and achieve their goals from wherever they are.
• Texas Tech University K-12 is a Candidate for Accreditation with NCA CASI, NWAC, and SACS CASI.
• TTU K-12 began in 1993 as a "Special Purpose District" designed to help students whose educational needs were not adequately met by traditional school districts. Since then, we have grown to serve students across the country and more than 70 nations around the world.

Major/Essential Functions

• Provide high-level administrative support to the Superintendent, including managing calendars,
  scheduling meetings, and preparing materials.
• Draft, edit, and proofread correspondence, reports, presentations, and other documents.
• Screen and route incoming calls, visitors, and correspondence, ensuring professional and timely responses. Serve as the primary point of contact between the Superintendent's office, staff, Advisory Board, parents, and community members.
• Coordinate Advisory Board meetings, including preparing agendas, notices, minutes, and supporting documentation.
• Organize and manage special projects or assignments as delegated by the Superintendent.
• Track deadlines, ensure follow-up, and maintain project documentation. Prepare and distribute reports, data, and information for decision-making and compliance purposes.
• Handle sensitive information with the highest degree of professionalism and discretion. Assist with preparation of official reports, contracts, and compliance documentation.
• Arrange travel, lodging, and reimbursements for the Superintendent.
• Support other central office administrators as needed. Perform other related duties as assigned to support the smooth operation of the Superintendent's office.

Knowledge, Skills, and Abilities

• Knowledge of office practices, procedures, and equipment, including records management systems and Microsoft Office Suite.
• Strong skills in organization, multitasking, communication, problem-solving, and data entry are required, along with proficiency in using office equipment to support daily operations.
• Capable of managing calendars, coordinating meetings, preparing correspondence, and maintaining records.

Required Qualifications

Bachelor's degree plus 4 years skilled administrative experience; OR a combination of education and/or related experience to equal 8 years.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Special Instructions to Applicants

The following must accompany the application:

• Resume/CV
• Cover Letter
• Professional/ Personal Reference

• TO ACCESS THE FORM PLEASE CLICK HERE: Pre-Employment Affidavit

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

19.97

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

Up to 25%

Shift

Day

Schedule Details

M-F 8:00 - 5:00

Grant Funded?

No

Air Force Specialty Code

3A1X1

Army Military Occupational Specialty Code

42L, 42E

Marine Military Occupational Specialty Code

0111, 0101

Navy Enlisted Classification Code

1802, 641X

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.