Office Manager-Carbondale (3266)

Under general supervision, this position provides support essential for the functioning of curricular activities in the Office of Education and Curriculum on the Carbondale campus. This includes supporting The Year 1 Curriculum Director, Year 1 Curriculum Development Specialists, Y1 Doctoring Director, the Professional Development Lab (PDL), the Standardized Patient Program, and all department faculty members.

ADMINISTRATION - 60%
1. Coordinates arrangements for Patient-Physician Relationship (PPR) sessions including scheduling, faculty recruitment, room reservations, ordering meals, posting reading materials online, and preparing reports for faculty.
2. Coordinates set-up and clean-up of the Professional Development Lab in preparation for doctoring activities.
3. Responsible for ordering supplies (e.g., for office, for tutor room, for PDL, etc.), meals, equipment, and other purchases as instructed and forwards receipts and documentation to the account manager. Maintains inventory of all supplies.
4. Schedules rooms for a variety of activities.
5. Produce attendance rosters and track attendance in select required sessions.

GENERAL - 40%
1. Provides support functions for the Standardized Patient (SP) Program including completing hiring and change of status papers, scheduling SPs, sending materials to SPs, maintaining a database of SPs, managing PDL tap cards, submitting payroll, tracking annuitant payroll, making confirmation calls, and following-up with SPs about university required trainings.
2. Manage PDL recordings.
3. Provides general secretarial and clerical support for the department including copying and distributing materials, faxing, creating correspondence, maintaining a supply of parking permits, scheduling meetings, providing back-up for other functions in the office.
4. Prepares tutor rooms for new students, including removal of confidential materials.
5. Proctors exam reviews.
6. Proctors CCX portion of mid-unit and end-of-unit exams. Provides data entry of CCX checklists.
7. Prepare copies of exam materials and supply pens/pencils.

1. High school diploma or equivalent.
2. Two (2) years (24 months) of work experience comparable to the third level of this series.

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.