We use cookies. Find out more about it here. By continuing to browse this site you are agreeing to our use of cookies.
#alert
Back to search results
New

Administrative Officer - Tarantal Research Program (ADMIN OFCR 3 CX)

University of California - Davis
vision insurance, parental leave, paid time off, paid holidays, sick time, long term disability, tuition reimbursement
United States, California, Davis
Aug 22, 2025
Apply for Job
Job ID
80550
Location
Davis
Full/Part Time
Full Time
Add to Favorite Jobs
Email this Job
Job Summary

Involves analytics on NIH-supported programs including training programs while providing assistance with administration, and overall support to program PI. Under limited supervision, with regular PI communications and consultations, independently performs a range of program management responsibilities for the Regenerative Medicine/Gene Therapy Research Programs, Translational Stem Cell Shared Research Facility (TSRF), Multimodal Imaging Core, and Regenerative Medicine/Gene Therapy Training programs for students and other trainees. Experienced professional with programmatic management skills that includes outreach and communications; coordination and progress monitoring of multiple projects, training programs, students, outreach events, collaborative opportunities, training sessions, and monitoring of TSRF accounts and supplies needs. In-depth understanding of the professional field; possess broad job knowledge and ability to analyze problems / issues of diverse scope and identifies solutions. Use skills as a seasoned, experienced professional with a full understanding of analytical practices and procedures. Demonstrates good judgment and confidentiality in methods, techniques, and standard operating procedures (SOPs). In partnership with the PI, the program's scientific members, and research and management groups, perform short and long-term strategic planning assistance to accomplish program goals and objectives, and provide oversight and direction on a daily basis for a range of students (undergraduate to postdoctoral fellows) to ensure all training program requirements are met. Prepare reports and presentations as needed; conduct searches using NIH navigation tools. Oversee purchase orders and equipment purchases, maintenance and service contracts, and self-sustainability of services and campus approved recharge rates on an annual basis. Monitor and update websites as needed and utilize communication strategies in support of overall goals and objectives integrating with national priorities. Provide guidance and support to trainees as needed. Perform a range of administrative tasks at the highest quality level and with strict attention to detail, accuracy, and quality assurance.

Apply By Date: September 4, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

  • Bachelor's degree in Business Administration and/or equivalent experience/training.
  • Experience with developing organizational structure and developing administrative policies and procedures for implementation. Have experience with university-based research concepts, principles, and conduct of research and training that includes thorough knowledge of administrative and financial principles and practices.
  • Professional experience in administrative operations and programmatic management that includes managing, planning, and oversight for administrative and programmatic activities of the day-to-day operations of several complex research and training programs with primary responsibility for administrative activities.
  • Knowledge of common organization- or research-specific and other computer application programs. Analytical / problem-solving skills. Strong communication and interpersonal skills to communicate effectively, both verbally and in writing. Which would include the ability to demonstrate proficiency with Microsoft Office Suite (Excel, Word, and PowerPoint) to use word processing, desktop publishing software, and management systems used to create scientific content and communications for print and websites.
  • Demonstrated ability to work independently and proactively in coordination with PI/Program Director in managing the day-to-day needs of training programs and projects assigned to enable the PI to accomplish research, teaching, and training goals and objectives and meet programmatic needs.
  • Ability to multi-task with demanding timeframes. Ability to use discretion and maintain confidentiality. Show demonstrated skills, knowledge, and ability to work with PI to establish program agendas, and formulate project goals, objectives, and assessment of program effectiveness.

Preferred Qualifications

  • Demonstrated experience in analyzing complex information to provide a sound basis for establishing priorities, with strict attention to detail in all cases.
  • Experience identifying and using the most effective communication approaches, particularly to communicate difficult issues and sensitive information.
  • Experience with developing administrative policies and procedures and implementation.
  • Demonstrated skills and ability to work closely with the PI and all research staff and administrative personnel on a daily basis regarding all aspects of the position assuring appropriate level of transparency, effective communications, reporting on the status of events, and training grants consistent with required timelines.
  • Demonstrated ability to work independently and proactively in coordination with PI/Program Director in managing the day-to-day needs of the programs.
  • Demonstrated skills and ability to address sensitive issues and demonstrate effective interpersonal communications associated with translational research.

Key Responsibilities

  • 40% - Planning and Management
  • 40% - Research and Service Programs, Training Programs, and Communications
  • 20% - Website Oversight/Updates, Management, and Evaluation

Department Overview

The California National Primate Research Center (CNPRC) is an Organized Research Unit which conducts interdisciplinary research programs on significant human health related problems where nonhuman primates are the animal models of choice. In addition to its major efforts in research, the CNPRC is also committed to its missions of teaching and service. The PI is faculty in the School of Medicine and thus includes responsibilities key to a range of School of Medicine/campus activities.

POSITION INFORMATION

  • Salary or Pay Range: $75,000.00 - $135,600.00/year
  • Salary Frequency: Monthly
  • Salary Grade: 161
  • UC Job Title: ADMIN OFCR 3 CX
  • Number of Positions: 1
  • Appointment Type: Career
  • Percentage of Time: 100%
  • Shift (Work Schedule): Manager will advise
  • Location: Davis, CA
  • Union Representation: Yes - CX
  • Benefits Eligible: Yes
  • This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

  • Standing - Occasional Up to 3 Hours
  • Walking - Occasional Up to 3 Hours
  • Sitting - Frequent 3 to 6 Hours
  • Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
  • Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
  • Bending/Stooping - Occasional Up to 3 Hours
  • Squatting/Kneeling - Occasional Up to 3 Hours
  • Twisting - Occasional Up to 3 Hours
  • Reaching overhead - Occasional Up to 3 Hours
  • Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

  • Sustained attention and concentration - Frequent 3 to 6 Hours
  • Complex problem solving/reasoning - Occasional Up to 3 Hours
  • Ability to organize & prioritize - Frequent 3 to 6 Hours
  • Communication skills - Frequent 3 to 6 Hours
  • Numerical skills - Occasional Up to 3 Hours
  • Constant Interaction - Frequent 3 to 6 Hours
  • Customer/Patient Contact - Frequent 3 to 6 Hours
  • Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

-TB screening and Measles vaccination or documentation of titer required. -This position is subject to Medical Surveillance procedures and review in accordance with Federal and State Laws and Regulations and University Policy. -Work variable hours (early mornings, early evening, as needed), and occasional weekend depending on deadlines. This is an on-site position. -California National Primate Research Center employees are directly or indirectly engaged in the performance of work on Federal or State contracts and grants as well as periodically come into contact with controlled substances; and are expected to abide by the UC Policy on Substance Abuse, the Federal Drug-Free Workplace Act of 1988, and the State Drug-Free Workplace Act of 1990.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

  • This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

Applied = 0

(web-5cf844c5d-qbnzp)