Executive Assistant

Description

Agility, Impact, Methodology. Do you exhibit these values and wish to be around others that do too? Do you thrive in fast-paced environments where agility, adaptability, and high standards go hand in hand? Are you driven to make a meaningful impact, whether through your work, your support of others, or your commitment to your community? Are you motivated by a disciplined, science-based approach that ensures consistent excellence, safety, and integrity in everything you do? If these statements resonate with you, Grand River Aseptic Manufacturing (GRAM) welcomes you to apply to join our community of dedicated individuals improving lives every day!

Overview of this Position:

The Executive Assistant provides professional front desk reception services and high-level executive administrative support. This individual serves as the face of the office while also acting as a trusted partner to leadership. They coordinate critical executive logistics, manage internal and external communications, and support Business Development in planning and executing client visits and on-site experiences. This is an on-site role.

Non-Negotiable Requirements:

• Bachelor's Degree or equivalent professional experience
• Minimum 5 years of experience in an executive assistant, office manager, or high-level administrative support role
• Experience supporting senior executives and managing sensitive, confidential information
• Must have proficient computer skills in Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities Include (but are not limited to):

• Greet and welcome guests in a professional and friendly manner at the front desk.
• Answer and route incoming calls and messages.
• Coordinate with Security to maintain visitor logs and manage guest access.
• Provide administrative support to executives, including calendar management, travel arrangements, expense tracking, and document preparation.
• Draft communication on behalf of the leadership team.
• Coordinate logistics for client visits: order catering, book conference rooms, ensure technology set up and cleanliness.
• Assist with internal event coordination as needed.
• Manage office supply inventory and front office organization.

Full job description available during formal interview process.

What Sets GRAM Apart from Other Employers:

MEDICAL BENEFITS starting day 1: Blue Cross Blue Shield medical and dental, vision, life insurance, and disability benefits are available to you and your family on your first day of work, with the company paying for 75% of the cost! Once eligible for the 401(k) program, all your contributions are immediately 100% vested, and you are immediately vested in GRAM contributions as well. We also offer generous off-shift premiums!

Paid VOLUNTEERISM starting day 1: GRAM encourages giving back to our community by offering 16 hours of paid volunteer time per calendar year!

PTO: Full-time employees accrue up to 13 days of time off per calendar year. You choose how to use this time for your vacation, sick, or mental health needs!

WELLNESS TIME OFF: Employees earn 1 hour of time off for every 30 hours worked to use how you choose.

PAID HOLIDAYS: We offer 10 paid holidays per calendar year with immediate eligibility!

PAY: Depends on Experience and is discussed during the interview process.