Administrative Associate - Human Resources

Administrative Associate - Human Resources

Job Details
Part Time
Salary Range  $21.62 - $22.85 Hourly

Description

The City of Wentzville is seeking a detail-oriented and proactive Administrative Associate to support our HR operations. This position provides front-line customer service and vital clerical support to the department, ensuring efficiency in recruitment, onboarding, compliance, and internal communications. If you’re a highly organized professional with a passion for helping others and keeping systems running smoothly, we invite you to apply.

Key Responsibilities

Recruitment & Onboarding Support

• Assist the Recruitment & Retention Specialist by tracking candidate progress and maintaining accurate records in HR platforms such as Paycom, Monday.com, Cognito Forms, and G Suite.
• Coordinate interview scheduling, prepare offer letters, and support candidate communication throughout the hiring process.
• Help new hires navigate onboarding processes and documentation.

Administrative & Compliance Support

• Provide administrative assistance to the Assistant Director for audits, compliance tracking, and policy documentation.
• File and manage HR documentation (both digital and physical) in accordance with records retention policies.
• Create and maintain department forms, licenses, certificates, and records.

Customer Service

• Serve as the department receptionist, assisting visitors and answering phone inquiries with a professional and courteous demeanor.
• Help customers complete forms, access services, and navigate websites or software tools.
• Offer general information and support to job candidates, employees, and community members.

Systems & Records Management

• Maintain schedules and calendars related to HR events, meetings, and staff needs.
• Perform scanning, indexing, retrieving, and destruction of records as part of the City’s records management procedures.
• Assist with data entry, document preparation, and correspondence drafting.

The City of Wentzville is committed to being an employer of choice, offering prosperous and meaningful career opportunities, excellent benefits, and flexibility.

This job posting will remain open until a sufficient number of qualified applicants are received.

Qualifications

Job Qualifications – Education, experience, and training that are required or desirable in order to effectively perform the job at the time of hire. An equivalent combination of education, training, and experience will be considered. Additional requirements and/or substitutions may be requested and require the approval of HR.

• High school diploma or equivalent required.
• Minimum of 2 years of related experience is required; experience in Human Resources, Finance, Accounting, Procurement, or Office Administration is preferred.
• Additional job-related degrees or certifications may be considered in lieu of experience.
• Municipal records management experience desired.

Knowledge, Skills, and Abilities – May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with this position.

• Proficiency in use of basic business software (word processing, spreadsheets, email, presentations) and basic office equipment with the ability to learn multiple software packages quickly.
• Ability to follow clear and established processes.
• Ability to work independently with moderate supervision, and to deliver own work according to specific operational targets within the department.
• Ability to complete routine and more robust tasks assigned in a timely manner.
• Attention to detail and the ability to maintain focused concentration.
• Ability to provide exceptional service to internal and external customers. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Proficient keyboard skills.
• Ability to communicate effectively both verbally and in writing.
• Ability to effectively organize and prioritize work to meet deadlines.
• Ability to concentrate on multiple tasks simultaneously.
• Regular attendance is a necessary and essential job duty. Job requires being reliable, responsible and dependable.
   

Apply online- click APPLY Now.

The City of Wentzville is an Equal Opportunity Employer and participates in E-Verify.

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