Human Resources Associate - Leave Management Section (LMS)

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

The Human Resources Associate for the Leave Management Section (LMS) of the Sheriff's Office provides professional level support for a variety of leave-related human resources functions. This role performs the full spectrum of leave case management duties, collaborates with employees and managers on medical, military, and related matters, manages leave in accordance with the FMLA, evaluates requests for modified duty or reasonable accommodation, and manages other employee leave related matters within the purview of the LMS (e.g., donations of leave, short- and long-term disability, military leave). The HR Associate works under limited supervision with considerable care and judgment in the handling of leave to ensure compliance with relevant Federal and State regulations, Office, and County policies.

About the Maricopa County Sheriff's Office:

Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education

• Bachelor's Degree in Human Resources, Business Administration, Public Administration, or a closely related field.

OR

Combined education and experience qualifications

• Other combinations of education and experience may be considered in substitution for the minimum qualifications on a year for year basis.

Other requirements

• Training that may be provided on-the-job: FEMA NIMS - IS100 and 700; Safety; Payroll; PREA.
• Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.

Our Preferred Candidate has

• Two (2) years of human resources experience.
• Specialized experience in leave management which included handling FMLA leave, ADA accommodations, leave or modified duty resulting from workplace injuries, and/or military leave.
• Professional certification in Human Resources (e.g., PHR, SHRM-CP).

Compensation is more than a salary with MCSO:

• Growth and stability since 1871
• Choice of three medical plans - starting as low as $70/month
• Holidays - 10/year + 1 personal day
• Enrollment in Arizona State Retirement System
• Paid sick and parental leaves (birth/adoption)
• 10% discount at KinderCare facilities in the Valley and upcomingMCKids Club to serve County employees and their families exclusively
• MCSO Mentoring program to provide personal and professional growth opportunities for all employees
• Access to free County gyms
• Learn more at Benefits Overview

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Serves as primary point of contact for assigned employees and managers regarding FMLA leave, modified duty requests, workplace injuries, short- or long-term disability applications, ADA reasonable accommodation requests, essential job duty evaluations, and other absence or disability management issues.
• Comprehends, interprets, and maintains compliance with Federal and State regulations/laws, MCSO and County policies relating to leave and disability administration (e.g., Family and Medical Leave Act, Americans with Disabilities Act, Pregnancy Discrimination Act, Arizona Earned Paid Sick Time, Uniformed Services Employment and Reemployment Rights Act).
• Manages simple to complex, high-volume leave cases in accordance with the Family and Medical Leave Act (FMLA), including modified duty, essential job duty evaluation and return to work.
• Interprets, explains, and complies with workers' compensation rules, and short-term and long-term disability programs.
• Serves as leave liaison for employees who are active with the US Armed Forces; coordinates out-processing and in-processing of employee paperwork; monitors and assists employees who are on military leave.
• Manages timecards of employees on leave, coordinates donation of leave requests; researches, monitors, and requests adjustments to employees' timecards and leave usage related to approved leave categories (e.g., FMLA, military duty, short-term disability, leave donations, workers' compensation, Emergency Paid Sick Leave).
• Coordinates ADA reasonable accommodation request activities, which may include investigating and leading job reassignment to alternate positions; works with employees and management to develop methods of reasonable accommodation; maintains detailed documentation of processes undertaken to accommodate individual circumstances.
• Advises management and employees of leave or disability related rights, obligations, policy, and procedures; investigates and provides disposition of absences regarding protected leave within the MCSO program for absence management.
• Educates employees on leave resources, work absence requirements, and return to work protocols; refers employees to appropriate resources based on individual employee need.
• Gathers information from employees to assist with evaluating potential workplace concerns.
• Prepares accurate timelines or reports and maintains supportive documentation related to leave cases managed; reviews documents for authenticity, accuracy, completeness, and compliance with policies; documents information in a coherent and concise format for review.
• Prepares routine to complex and sensitive human resources correspondence, documents, and forms within mandated timelines supporting leave related clarifications from healthcare providers, personnel actions, payroll processing, and other leave related items.
• Updates Section supervisor on all assigned cases to ensure compliance with all mandated rules and regulations and to support the organizational goal of retaining an engaged and performing workforce.
• Identifies opportunities for process improvement, provides recommendations to supervisor. and assists in the implementation of leave-related personnel policies or procedures.
• Maintains updated knowledge of laws, regulations and policies relating to leave and disability management.
• Collaborates with and supports other case management staff members in a team environment.
• Prepares and maintains confidential files; enters information into databases and other tracking systems to document case developments.
• Performs other duties as assigned and retains flexibility due to evolving organizational needs.

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Work occurs primarily indoors.Tasksrequire sitting for long periods of time. Position requires managingtime pressures and high work volumes with decision making, concentration, and accuracy, as well as ethical conduct and a professional demeanor.

Work Environment

• Indoors
• Rarely outdoors or in temperatures above 90 degrees or below 40 degrees
• Conditions may rarely include dim or bright lighting

Physical Environment

• Sitting, standing walking
• Speaking, hearing, seeing, reading
• Bending/kneeling, reaching
• Precise dexterity
• Lifting floor to waist twenty (20) pounds
• Lifting waist to shoulder twenty (20) pounds
• Lifting shoulder to overhead twenty (20) pounds
• Carrying a weight of twenty (20) pounds for a distance of 25 feet
• Pushing/pulling a weight of twenty (20) pounds for a distance of 25 feet

Social Environment

• High volume of work with interruptions
• Time pressures
• Handling multiple or complicated tasks, frequently changing tasks, and/or unscheduled tasks
• Accuracy
• Decision making, concentration/vigilance
• Teamwork
• Working in close physical proximity with others
• Frequent public contact
• Conditions may rarely include working in isolation, emergencies, traumatic subject matter, overtime/rotating shifts

Knowledge, Skills, and Abilities

Knowledge of

• Principles and practices of human resources such as leave, payroll, and benefits.
• Employment laws and regulations including the Family and Medical Leave Act, Fair Labor Standards Act, Workers and Americans with Disability Act.
• Administrative human resources policies and procedures.
• Processes for providing customer service to a diverse population.
• The structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.
• Microsoft Office 365 applications.

Skill in

• Communicating effectively in oral and written format as appropriate for the audience.
• Understanding the implications of new information for both current and future problem-solving and decision-making.

• Applying accuracy, detail, and organization to tasks.

• Using HRIS applications.
• Interviewing using effective techniques.

Ability to

• Establish and maintain successful working relationships with culturally diverse employees of all levels, outside agencies, and the public.
• Maintain calm and sensitive approach during heightened emotional interactions with employees.
• Display professional and positive attitude while gathering or providing information.
• Handle confidential information with discretion and professionalism.
• Work effectively with multiple and changing priorities in a highly evolving, complex policy driven environment.
• Use logical and creative thought processes to develop solutions according to written or oral specifications.

SELECTION PROCEDURE:

The hiring authority will select the successful candidate based on departmental needs.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!