Executive Assistant

Title: Executive Assistant
Location: Clayton, MO

Salary: $81,000-$103,000

Focus: As an Executive Assistant, you will provide administrative support to two members of Olin's executive leadership team - the Senior Vice President & CFO and the Vice President, CHRO. In this role you will be responsible for managing day-to-day administrative tasks, coordinating schedules, scheduling meetings, and booking travel for these corporate officers and providing general administrative support for the office. The ideal candidate has executive support background as well as excellent organizational and time management skills, attention to detail, and the ability to anticipate needs and act proactively.

Executive Assistant Essential Job Functions:

• Maintains each executive's calendar, acting as a liaison between internal and external contacts when coordinating meetings and events. Partners closely with each executive to ensure effective scheduling.
• Provides the highest level of customer service through screening phone calls, emails, and chat messages, providing information or directing inquiries to the appropriate person.
• Responsible for scheduling and coordinating meetings/events, including room setup, meal arrangements, and agenda preparation.
• Prepares purchase requisitions, travel arrangements and expense reports; processes payments; consolidates and prepares information and presentations with great attention to detail.
• Coordinates communication with board members, external stakeholders, and internal leaders, ensuring timely responses and follow-ups.
• Works closely with other Executive/Administrative Assistants to coordinate calendars with executives and team members from other departments, assist with meeting arrangements and event planning and answer inquiries. Helps cover vacations and other time off for other assistants.
• Provide administrative support to the office including collecting and distributing incoming mail, preparing, and mailing outgoing packages, ordering and maintaining supplies as needed.

Executive Assistant Minimum Requirements:

• High school diploma or equivalent.
• Minimum of 5 years Administrative Assistant experience; Executive level experience strongly preferred.
• Demonstrated proficiency with Microsoft Office Suite; Knowledge of SAP purchase requisition processing preferred.
• Must possess and demonstrate a high degree of professional maturity and exercise calm under pressure
• Must be able to demonstrate ability to work with and maintain the confidentiality of highly sensitive information.
• Must be a self-starter who can work independently, effectively prioritize and manage workload in a fast-paced environment.
• Must have exceptional follow-through, be detail orientated and able to multi-task effectively.
• Strong organizational, written and oral communication skills.
  
  

Strong Careers Grow Here
Olin, a global leader in both chemical manufacturing and ammunition empowers over 8,000 individuals to make an impact both at work and in our surrounding communities. View a snapshot of our comprehensive benefits package.

*Degree must be from a school that is accredited by an accrediting agency recognized by the Secretary of Education of the U.S. Department of Education or equivalent program from an international university.

*Olin does not provide any form of sponsorship. We will only employ those who are legally authorized to work in the United States. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J or TN or who need sponsorship now or in the future, are not eligible for hire.

Olin is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.