New

Office Assistant

Johns Hopkins University
United States, Maryland, Baltimore
Jul 03, 2025
We are seeking an Office Assistant who will provide general clerical and secretarial support to the assigned office/department. Specific Duties & Responsibilities Maintain calendar and schedule appointments and meetings. Complete various request forms for office supplies and equipment. Assist with preparing correspondence, manuscripts, grants proposals. Type, edit, format, and proof materials and/or communications. Support the coordination and execution of special events. Make routine travel and hotel accommodations. Maintain paper and electronic files and perform data entry. Open, sort and screen mail. Plan, support, and organize various office activities and/or priorities. Collect documents; scan physical documents into digital formats. Resolve inquiries and advise on university policies and procedures, as needed. Greet visitors and customers visiting the office. Answer telephone, screen callers, relay messages, greet visitors. Organize and categorize scanned files. Assist with data entry and file management. Adhere to established scanning procedures and quality standards. Perform other related duties as requested. Technical Qualifications and Specialized Certifications Some experience with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. Technical Skills and Expected Level of Proficiency Calendar Management: Developing Customer Service: Developing Data Entry: Developing Electronic Office Tools: Developing Event Coordination: Developing Office Procedures: Developing Oral and Written Communications: Developing Record Keeping: Developing Minimum Qualifications High School Diploma or graduation equivalent Six months related experience Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Minimal travel required to Baltimore or DC due to events. Classified Title: Office Assistant Role/Level/Range: ATO 37.5/02/OC Starting Salary Range: $15.70 - $20.50 - $25.25 HRLY (Commensurate w/exp.) Employee group: Casual / On Call Schedule: 10-35 hrs/wk FLSA Status:Non-Exempt Location: Remote Department name: Political Science Personnel area: School of Arts & Sciences Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEOis the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.