Talent Acquisition Coordinator
 Spectraforce Technologies | |
 United States, Illinois, Deerfield | |
 Jul 02, 2025 | |
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Position Title: Talent Acquisition Coordinator Work Location: Deerfield, IL, 60015 Assignment Duration: 5+ months (possible extension) Work Arrangement: Hybrid. Position Summary: As a Talent Acquisition Coordinator you will play a key role in the overall Talent Acquisition experience supporting interview logistics, compliance administration, and vendor transactions. Background & Context: * This role requires strong organization and coordination skills, the capacity to manage sensitive information with discretion, agility to thrive in a collaborative environment. * The ideal candidate is resourceful, detail-oriented, and committed to operational excellence in support of the broader recruiting strategy. * In this role, you will primarily support our UCAN recruitment delivery team with additional, ad hoc support of requisition allocation for the LATAM region. * Being detail oriented, customer service oriented will make you an integral part of the team's success. Key Responsibilities: * Work with hiring managers and candidates to secure interview availability and respond to queries. * Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics. * Initiate and manage pre-employment checks for all US hires to ensure a smooth onboarding experience, partnering with internal stakeholders (i.e. HR Operations, Benefits, IT, etc.), as appropriate. * Accountable for timely review of new requisitions within UCAN and LATAM regions, ensuring accuracy, completeness, and prompt allocation to the relevant recruiter. * Create, track, and manage Purchase Orders related to recruitment vendors, job boards, and contingent labor providers. Monitor invoice status to ensure timely and accurate vendor payments. * Initiate, review, and process Form I-9 submissions, as well as complete timely submissions to E-Verify in accordance with USCIS instructions and regulations. * Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes. * Contribute to a first class, candidate experience and act as the face of the Talent Acquisition team when meeting and greeting candidates. * Proactively build positive relationships with internal and external stakeholders. * Participate in continuous improvement projects. Qualification & Experience: * Bachelor's degree or equivalent. * 1-3 years' experience in Coordination role ideally within in onsite or in-house Talent Acquisition team. * Experience with Applicant Tracking Systems and administrative tools. * Proven expertise with complex and high-volume scheduling. * Excellent communication skills (verbal and written). * Outstanding organizational skills and attention to detail. * Experienced user of Microsoft Office Suite (i.e., Outlook, Excel, Word, and PowerPoint). * Capability to interact with people across all levels of business with a high, customer service orientation and a focus on building high quality relationships. * Expertise within recruiting tools and technologies. * Capability to manage and prioritize a high volume of requests in a fast-paced environment. * Experience within Human Resources preferred. | |