New

Executive Assistant - Bellisario College of Communications

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Jun 28, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS The Donald P. Bellisario College of Communications at Penn State is seeking an Executive Assistant to support the operational activities of the Dean's Office. This highly visible position will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Dean and requires exceptional discretion, judgment, and organizational skills. The Executive Assistant will coordinate a wide range of complex and confidential responsibilities in support of the Dean's leadership role and serve as a key liaison with University and College administrators, faculty, staff, students, alumni, and external stakeholders. The successful candidate must demonstrate a commitment to professionalism, outstanding customer service, and an aptitude for navigating a dynamic academic environment. Responsibilities include, but are not limited to the following: Serve as the initial point of contact on behalf of the Dean for inquiries and issues, including those of a sensitive or confidential nature. Represent the Dean in communication and coordination with internal departments, outside agencies, and academic consortia. Provide high-level administrative support, including scheduling, preparing meeting materials, and briefing the Dean in advance of appointments. Oversee the Dean's complex travel arrangements, often involving multiple destinations. Manage and maintain confidential documents, data, and processes such as faculty promotion and tenure, sabbatical leaves, and senior-level administrative searches. Support College-level committees such as the Promotion and Tenure Review Committee and coordinate related processes and documentation. Coordinate the timely flow of information across College departments and to University leadership. Manage complex projects, events, and programs Act as a proxy approver for personnel, budget, and expenditure documents in collaboration with the College's budget administrator. The successful candidate will demonstrate: Strong critical thinking, organizational, and multitasking skills with the ability to manage multiple priorities in a fast-paced environment. Excellent written and oral communication skills with a high degree of professionalism and confidentiality. Experience working independently as well as collaboratively with administrators, faculty, staff, and external partners. Proficiency in using technology-driven tools and systems to support administrative processes. A commitment to fostering a welcoming and inclusive environment for all constituents. Work Arrangement: This is an in-person role and will operate from the University Park campus. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Bachelor's Degree 6+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $61,800.00 - $89,600.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines