Lodging Coordinator

Olgoonik is an Equal Opportunity Employer

Overview:

The Lodging Coordinator is responsible for a full range of lodging support service for the Foreign Affairs Security Training Center (FASTC).

This position is contingent upon contract award.

Primary Responsibilities:

• Maintains FY course schedules for lodging purposes.
• Arranges lodging reservations for students and staff with contracted hotel facilities.
• Provides lodging confirmation information to students and course coordinators.
• Maintains lodging information on excel spreadsheet and updates accordingly.
• Quarterly analyzes spreadsheets to determine room nights per hotel.
• Notifies class coordinators, program managers, and COR of any student or hotel issues.
• Arrange shuttle service with hotels for students.
• Provides detailed lodging spreadsheets to program managers for invoice reconciliation.
• Provides procurement requests and/or funding documents to the budget unit for identified courses; When necessary, provides lodging briefing to students.
• Backs-up the Travel Operations Specialist.
• Generate various reports related to lodging data.
• Updates the lodging standard operating procedures.
• Attend quarterly meetings with designated hotels.
• Ensure student records (lodging, travel and external training) are managed according to the records disposition schedule.
• Review suspense file and take appropriate action to correct discrepancies to ensure timely processing.
• Perform other duties as assigned.

Supervisory Responsibilities:

Education and/or Experience:

• Must possess a high school diploma, associate's degree preferred
• Three (3) years of customer service and administrative experience

Knowledge, Skills, and Abilities:

• Thorough knowledge of Microsoft applications (MS Word, Excel).
• Strong oral and written communication skills required.
• Ability to handle multiple tasks simultaneously.
• Knowledge of basic accounting skills is helpful.
• Experience in providing travel support or event planning services is preferred.
• Ability to work independently.

Certificates, Licenses, Registrations:

Security Clearance:

• Must be a U.S. citizen.
• Possess or be able to obtain/maintain a SECRET security clearance.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds.

Work Environment:

General office environment.

Olgoonik is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.