Business Administrator

Thank you for your interest in Torch Technologies. We're an award-winning, 100% employee-owned company based in Huntsville, Alabama. Recognized as a top 100 defense company, we're dedicated to supporting our nation's military. Our guiding principle, "Lighting the Pathway of Freedom," reflects our commitment to excellence, cooperation, integrity, and reliability. As a Certified Evergreen ESOP, our dedication is to continuously develop and maintain our company's success for the next century, securing a prosperous future for our employee-owners for generations to come. Join Torch and be a part of shaping the future!

Job Title

Business Administrator

Location

Florida- MacDill AFB - Tampa, FL 33621 US (Primary)

Job Description

Torch Technologies is seeking a Business Administrator to support the Chief Technology Office at Headquarters USCENTCOM. This individual will provide comprehensive administrative, operational, and program management support to the Chief Technology Officer (CTO) and the broader Technology Office team.

This role is critical in helping drive initiatives forward, coordinating with internal and external stakeholders, and managing daily operational and logistical needs. The ideal candidate will possess exceptional organizational and time management skills, a proactive and resourceful approach, strong communication abilities, and the flexibility to navigate a dynamic, high-tempo environment with shifting priorities.

This individual will work closely across the Technology Office, CENTCOM Directorate staff, and Component Command technology leads. Candidates with prior experience in integrated project or program administration, especially in support of military, government, or technology-focused organizations, will be strongly positioned for success.

• Serve as a liaison between the CTO and internal directorate team members, component commands, and external stakeholders including the Department of Defense, Congress, industry partners, and the venture/private equity communities.
• Proactively manage the CTO's calendar: coordinate, prioritize, and schedule internal and external meetings across multiple time zones, as well as organize logistics for small- and large-scale events.
• Arrange complex domestic and international travel, including itineraries, accommodations, work visas, and associated documentation.
• Draft and edit internal and external communications, ensuring clarity, professionalism, and alignment with organizational messaging.
• Facilitate large meetings and events: schedule rooms, manage AV/VTC support, prepare agendas and materials, take meeting notes, and track action items.
• Manage and maintain physical and electronic files; assist in the development of presentations, reports, spreadsheets, and internal communications.
• Coordinate and post internal content on MS SharePoint, intranet platforms, and other messaging tools.
• Provide administrative and financial support including budgeting, estimating, cost tracking, expense monitoring, and reporting for moderate-sized programs.
• Assist in the preparation of cost-to-complete estimates and interpret customer requirements for moderately complex cost proposals.
• Conduct cost/schedule variance analysis and provide recommendations based on findings.
• Support facility and logistical coordination efforts related to CTO-led initiatives or events.
• Act as a front-line contact for the Program Manager and represent the CTO's office in both internal and external interactions.
• Serve as backup for other executive assistants or program administrators when needed.
• Support special projects and evolving priorities, stepping in flexibly to meet the needs of the organization.

Job Requirements

• Bachelor's Degree in Business Administration, a related field or equivalent experience.
• 2+ yearsof relevant experience managing a senior executive's calendar, phone, travel, and daily work schedules
• Active Secret security clearance with eligibility for TS/SCI
• Proven ability to take detailed notes, extract action items, and adjust priorities and schedules accordingly
• Strong interpersonal skills, with a professional presence in both in-person and virtual settings
• Demonstrated experience in project management or cross-functional support roles for senior executives
• Experience with the full lifecycle of acquisition processes, including the development of Universal Funding Requests (UFRs), Military Interdepartmental Purchase Requests (MIPRs), and contract administration within the Department of Defense (DoD)
• Experience customizing and managing SharePoint sites, including content management, user permissions, and workflow development
• Proficient with Microsoft Office 365 applications, including Microsoft Teams, SharePoint, PowerPoint, Excel, and Word
• Prior military service or direct experience supporting military organizations, with a strong understanding of DoD structures, protocols, and operational environments
• General understanding of travel coordination, including reservations, visa processes, and the ability to manage Theater Travel and Area Clearance requirements in compliance with foreign travel policies
• Excellent attention to detail, highly organized, and adept at collaborating with others to track and meet deadlines

U.S. Citizenship Required for this Position:Yes

Job Type:Full-time

Security Clearance: TS, with SCI eligibility.

Schedule:M-F; 40 hours/week

Work Location:MacDill AFB, Florida

Travel:0-10%

Relocation Assistance Available:No

Position Contingent Upon Award of Contract:Yes

Benefits:

Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match and safe-harbor contribution, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays.

Applying to Torch Technologies:

Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. Torch Technologies, Inc. participates in E-Verify.

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