Executive Assistant

Who We Are

Founded in 1929, Hallie Q. Brown Community Center, Inc. is an African American, nonprofit social services agency committed to serving the needs of community members of all ages, abilities, races, cultures and economic levels in the Summit-University neighborhood and greater Twin Cities area. Our mission is to improve the quality of life in our community by providing access to critical human services, fostering and promoting African American heritage, personal growth, self-sufficiency and self-determination; and developing community leadership.

Why You'll Love Working Here

Over the years, Hallie Q. Brown Community Center, Inc. has evolved from an independent human services provider to a multi-service center, and is the administrative body of the Martin Luther King Service Center, which houses our partners offering specialized services and programs., including Project Cheer, Prepare + Prosper, the St. Paul Branch of the NAACP, the African American Leadership Council, and the nationally-recognized Penumbra Theatre Company. We are committed to building partnerships and providing services designed to reflect the needs and character of the Summit-University community. Hallie Q. Brown Community Center is a great place to work and offers a competitive salary and benefits, and a supportive work environment designed to support employee growth while meeting the needs of the community.

Wages

$25.00 - $30.00 per hour

Benefits

Generous paid time off (PTO), plus 11 paid holidays per year; 100% employer-paid health, dental, and vision insurance for employees and their families: Health Savings Account (HSA). There is employer paid basic life insurance with the option for additional coverage paid by the employees. The employer pays for Accidental Death and Dismemberment (AD&D) and short- and long-term disability insurance. HQB sponsors a retirement plan with automatic enrollment at 3% and a 5% employer match and immediate vesting, plus up to a 10% employer contribution after one year of service.

Schedule

This position will have a set schedule during normal business hours, however due to demands and schedules of the Executive Director, the hours for this position may sometimes vary between 7:00am and 6:00pm, with occasional evenings and weekends depending upon organizational events.

A Typical Day in the Life...

A typical day as Hallie Q. Brown's Executive Assistant provides an opportunity to keep organizational priorities moving forward by leading as an ambassador and primary support for Hallie Q. Brown's Executive Director. Responsibilities will include the following:

• Acting as the point of contact between the Executive Director and internal or external colleagues and partners.
• Managing meeting requests with great attention to detail by ensuring key issues and matters are efficiently addressed.
• Triaging emails and drafting responses in a timely manner and determining the appropriate course of action, referral, or response.
• Communicating and coordinating on behalf of the Executive Director the logistics of all meeting types, including Board meetings, employee check-ins, and team off-sites.
• Taking meticulous meeting minutes and producing reports and presentations.
• Maintaining a high level of service and utmost discretion when directing inquiries away from the Executive Director to help better manage their calendar and workflow.
• Reflecting the Executive Director's style and Hallie Q. Brown's company culture when carrying out activities.

Who You Are

• You have a bachelor's degree in a relevant field, a minimum of three years of equivalent experience and training, or an equivalent combination of education and experience/training.
• It is preferred if you have previous experience serving as an Executive Assistant to a senior leader.
• You demonstrate a strong commitment to the mission of Hallie Q. Brown Community Center.
• You possess knowledge and experience working with culturally and racially diverse populations in lower socio-economic conditions.
• You possess excellent communication (oral and written), interpersonal, and presentation skills.
• You possess strong project management skills, attention to detail, and a proven ability to multitask.
• You thrive in an ambiguous, fast-moving environment with the ability to simultaneously drive towards clarity and effective solutions.
• You have a valid driver's license, access to reliable transportation, and the ability to meet Hallie Q. Brown's driving record requirements. Please note that if the license was not issued in the state of Minnesota, you have 60 days after becoming a Minnesota resident in which to apply for your Minnesota driver's license or permit.

Diversity and open expression are fundamental to the work of Hallie Q. Brown Community Center. We are passionate about building and sustaining an inclusive and equitable working environment where everyone can belong. Every member of our team enriches our work by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We welcome everyone to apply, especially those individuals who are underrepresented in our sector: individuals who identify as BIPOC, LGBTQI+ and gender fluid or gender nonconforming, individuals with disabilities (both seen and unseen), veterans, people of any age or family status. We encourage you to apply even if you feel like you don't fit 100% of the technical requirements.

Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to age, race, color, religion, disability, marital status, national origin, sex, gender identity, sexual orientation, familial status, genetic information or a protected veteran's status.

Our organization has a partnership with Metropolitan Alliance of Connected Communities (MACC) to provide administrative services including management of the hiring process. If you apply for this position, you may see references to MACC in some online materials.