Senior AP Specialist

About Us

Arc3 Gases is a family-owned, independent distributor of industrial gases, welding supplies, safety products, and hardgoods used in metal fabrication industries. We prioritize family values and a focus on people while safely delivering solutions to the customers we serve. Our core values include trust, responsiveness, reliability, and technical competence.

Job Summary

The Senior Accounts Payable Specialist plays a key role in managing full-cycle accounts payable operations. This position is responsible for the accurate and timely processing and payment of vendor invoices, ensuring alignment with Arc3's financial strategies while contributing to the overall success of the Accounts Payable department.

Responsibilities

• Receive and process Accounts Payable invoices and expenses with accuracy.
• Compile, code, categorize, and verify billing information for proper documentation.
• Monitor and resolve discrepancies in invoice pricing.
• Enter vendor bills, third party bills, and other expenses through TIMS in an accurate and timely manner.
• Ensure accuracy of data by compiling information from delivery tickets, statements, TIMS reports, and expense reports.
• Maintain accounts payable files and ensure compliance with company standards.
• Request and manage W-9 forms for new vendors.
• Open incoming mail, answer correspondence, and prepare outgoing mail.
• Prepare and process checks and other documents according to vendor requirements.
• Coordinate with Receptionist to ensure daily delivery of Accounts Payable's checks.
• Track and update assigned reports, including vendor statements and unpaid receiving records.
• Complete credit applications and warranty credits, as well as calculate use tax.
• Safeguard confidential company information in all interactions.
• Communicate effectively with vendors, employees, and other stakeholders to address inquiries and concerns.
• Respond to requests from the Accounts Payable supervisor promptly.
• Promote cooperation and commitment within the team to achieve goals and contribute to group efforts by sharing ideas, suggestions, and workloads.
• Manage stressful situations professionally, maintaining composure and respect.
• Comply with safety regulations and requirements as instructed.
• Perform other clerical duties, as needed.

Required Knowledge, Skills, and Experience

• Must be 18 years or older.
• High school diploma or equivalent; associate or higher education degree preferred.
• Proficiency in Excel and knowledge of Microsoft Office products.
• Minimum 2-3 years of accounts payable experience.
• Detail-oriented with excellent typing and communication skills.
• Ability to work independently with minimal supervision.
• Strong organizational skills.

Working Conditions & Physical Requirements

• Extended periods of sitting at a desk and using a computer.
• Ability to lift and carry up to 25 lbs of office supplies as needed.
• Must be able to operate standard office machines (e.g., photocopiers, fax machines, voicemail systems, and computers).

Benefits

• 401(k) Retirement Plan with Company Match
• Health, Dental, and Vision Insurance
• Health Care and Dependent Care Flexible Spending Accounts
• Health Savings Accounts with Annual Company Contribution
• Company Paid Short-Term and Long-Term Disability Insurance
• Company Paid Life and Accidental Death and Dismemberment Insurance
• Voluntary Life, Critical Illness, and Accident Insurance
• New Employee Referral Bonus Program
• Tuition Reimbursement
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Wellness Program with Health Insurance Premium Discounts
• Company Paid Uniforms
• Personal Protective Equipment Reimbursements

Equal Opportunity Employer. Disabled/Protected Veterans.