Lipscomb Academy - Athletics Operations Coordinator

Lipscomb Academy Athletics is seeking a highly motivated, energetic, and dedicated individual to serve as our Athletics Operations Coordinator.

Position Overview:
The Athletics Operations Coordinator is responsible for ensuring the smooth and efficient operation of all athletic events, including game set-up, tear down, concession management, facility preparation, and event coordination. This role requires attention to detail, excellent organizational skills, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

Game Set-Up & Tear Down:

• Oversee the preparation and dismantling of all game-related equipment (e.g., goals, nets, scoreboards, field markings).
• Ensure that all areas are properly prepared and cleared for post-game events.
• Collaborate with coaching staff and volunteers to ensure efficient transitions between events.

Concession Stand Management:

• Order food and supplies in advance to ensure concessions are stocked and ready for each game.
• Stock and organize concession stand prior to events, ensuring everything is properly labeled and accessible.
• Monitor inventory levels, re-order supplies as needed, and maintain an organized storage area.
• Supervise or assist with concession stand operations during games, ensuring the stand is fully stocked and serving food in a timely manner.

Facility Preparation:

• Prepare athletic facilities (fields, gymnasiums, courts) for games and events, including setting up seating, signage, and any other necessary equipment.
• Ensure that all safety protocols and regulations are met.
• Perform minor maintenance or coordinate with maintenance staff to address facility issues.

Game Coverage & Event Operations:

• Serve as the primary point of contact for game-day operations, ensuring that all logistics are handled smoothly.
• Coordinate with referees, coaches, and volunteers to ensure events run on time.
• Monitor and resolve any issues that arise during games, including emergencies or last-minute adjustments.

Food Truck Event Management:

• Coordinate food truck events for athletic programs, ensuring trucks are booked and scheduled properly.
• Oversee the logistics of food truck locations and availability during events.
• Communicate with food truck vendors to ensure compliance with event policies and health regulations.
• Manage the event schedule and ensure a positive experience for both vendors and attendees.

Qualifications:

• High school diploma or equivalent; a background in sports management, event planning, or a related field is preferred.
• Previous experience in event coordination, facilities management, or concessions is a plus.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Ability to communicate clearly and work collaboratively with a variety of stakeholders, including coaches, vendors, and volunteers.
• Ability to lift and move athletic equipment, as well as perform manual labor tasks as needed.
• Flexible and able to work evenings and weekends as required by the athletic schedule.

Physical Requirements:

• Ability to lift up to 50 lbs.
• Ability to stand, walk, or sit for extended periods.
• Ability to work in outdoor environments and in all weather conditions during athletic events.
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