Business Affairs Coordinator

Georgia State University
$44,000 - $47,500
tuition assistance
United States, Georgia, Atlanta
1 Park Place (Show on map)
Apr 09, 2025
Description : Business Affairs Coordinator Housing Georgia State University Atlanta Campus These are exciting times at the Housing Department. We are growing and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence. Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team. The Housing Department is seeking (1) Business Affairs Coordinator to join the already awesome team taking them to the next level of excellence! Business Affairs Coordinators perform many essential tasks to ensure timely payments of invoices, travel vouchers, reimbursement, and purchase orders payable to vendors and staff. The University Housing Facilities Business Affairs Coordinator will enter and track maintenance, custodial and construction projects, including purchase order entries, receipts, invoice entry, etc. This position will process thousands of transactions within the Georgia University purchasing system which total millions annually. The Facilities Business Affairs Coordinator is essential to ensuring the department accounts payables comply with the State of Georgia and Georgia State University expenditures guidelines and policy. They will work with University Facilities Management Business staff in setting up, monitoring and maintaining capital project accounts. This position will assist Housing Facilities Operations with (1) Facilitating contract routing forms from University Housing to purchasing and legal, through completion; (2) assist the HR coordinator with staff recruitment with electronic hire forms for temporary and student staff; and (3) reconcile accounts with General Ledger WHAT MAKES The Housing Department A GREAT PLACE? * A flexible work environment * Generous benefits, including health, dental, vision, tuition assistance, retirement, etc. * A knowledge-sharing organization that works collaboratively with diverse partners. * Professional development opportunity and mentorship * A rapidly growing center within an academic setting HERE IS WHAT YOU WILL DO * Monitor the financial status of on-going maintenance and capital projects so that invoices are tracked and paid on completed phases, and reports issued to project managers. * Assist with annual budget planning and development. * Coordinate the submission of P-Card reports to Purchasing. Review reports with appropriate signatures and supporting documents. Maintain appropriate records of p-card reports. * Facilitate contract routing forms from University Housing to purchasing and legal, through completion with final signature. * Make daily deposits with University Cashier and Foundation * Order supplies for departmental units as requested and in consultation with unit supervisors. * Timely Process the payments of invoices, travel vouchers, reimbursement, and purchase orders. * Contact vendors for invoices and supporting documentation. * Research past-due invoices or billing statements. * Verify the availability of funds for purchase orders and invoices. * Process and monitor quotes for orders and receipt payments. Coordinate deliveries with responsible leadership. * Coordinate and maintain electronic copies of files on vendor files, and department records for contracts and expenditures. * Reconcile accounts with General Ledger. * Ensure the office equipment is maintained. * Coordinate the copier maintenance, replacement, and supplies and provide an accurate recording of maintenance records. In addition, maintain up-to-date records for serial numbers and yearly purchase orders. * Assist with the development and training of staff to ensure that all staff are compliance with purchasing policy and procedures. * Monitor Housing's compliance with applicable laws, policies, and procedures. Advise staff of purchasing and business services regulations and procedures. * Assist with HR paperwork and payment processing. Complete and approve hire forms or termination forms for temporary and student staff new hires * Conduct interviews * Contact candidates to set up interviews and references and perform reference checks. Please note that eligibility for this position requires a review of your Consumer Credit Report against criteria set out by the Georgia Department of Administrative Services. Examples of findings that may negatively impact your eligibility for this position include delinquent payments, bankruptcy, charge-offs, etc. Please consider this when applying for this position. This check will not impact your credit score Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Hiring Qualifications: Bachelor's degree and two years of business management experience; or a combination of education and related experience. College/Business Unit : Housing Department : University Housing Location : Atlanta Campus Shift : 8:30AM - 5:15PM Salary : $44,000 - $47,500 Pay Grade : 13 FLSA Status : Non-Exempt Job Type : Full Time (Benefits Eligible) Job Posting : 04/09/25, 6:26:10 PM Closing Date : 04/24/25, 3:59:00 AM Preferred Hiring Qualifications : Special Instructions : To be fully considered for this position all candidates at the time of submission must provide the following documents: - A complete and accurate GSU application - Resume - Cover letter Georgia State University Values : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents. USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.